Elements of Business Letters
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Elements of Business Letters
ELEMENTS, STYLES, AND FORMS OF BUSINESS LETTERS
This chapter deals with the definition of business letters, differences between business letters and social letters, elements of business letters, styles or forms of business letters, punctuation styles, and C’s of business letter writing.
DEFINITION OF BUSINESS LETTERS
Business letters, as the term suggests, are letters used for business purposes. These purposes are to sell, to buy, and to promote business relationships. Ordinarily, they are written by people who intend to effect business transactions, by people whose ultimate goal is to prosper in business and industry.
DIFFERENCES BETWEEN BUSINESS LETTERS
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Arsenio Dizon, our neighbor.
Based on the attached photocopy of the land title and the map designed by the geodetic engineer who resurveyed our lot, Mr. Dizon extended his house to occupy the lot which belongs to us. The marker that was placed on the corner where our lot extends was removed. For several years, we have been telling him to demolish that part of his house which extended to our lot, but he did not do anything about it. For the past three or more years after his tenants left, he turned that portion (the extension) of his apartment into a huge garbage dumpsite. Just recently, our neighbors and my family complained about the foul smell of the dumpsite that the barangay captain ordered us to remove the garbage and to put a fence after the garbage removal. The order was made after Mr. Dizon asserted that the portion of his apartment which he turned into a dumpsite was not his. So we spent a big sum of money for the clean-up. However, seeing that the area (lot) is clean and is no longer stinking, he is once again claiming that it is his.
With this development, the barangay captain told us to secure a certification coming from your office to supplement the land title and the map which we presented to him. The certification will somehow help in expediting the barangay captain’s approval of our application to construct a house on the vacant
2. Use the table below to describe some of the different types and styles of documents that are produced in a business environment, and then explain when these different options may be used.
Explain the importance of using correct grammar, sentence structure, punctuation, spelling and conventions in business communications.
This is to invite your urgent attention to the constant garage and debris that has been accumulating on this site space 222 of Knolls Lodge Mobile Park in Torrance, California 90501 since 2014. For 2 ½ years this home has been an eye sore and a violation of the rental agreement at Knolls Lodge Mobile Park. As a result, heaps of garage, broken parts of metal, broken toys, washer and dryer, extension cords running all over the place, dry plants, car that is leaking oil on jacks, dog feces that is considered unhealthy, provides unsafe conditions and serious health hazards for the community, surrounding neighbors. I am the neighbor next door space 221 that has complaint that this resident has blocked my back door with these same obstructions
Letters – Letters should be structured properly, knowing exactly who there for, the date and any content appearing on the letter is presented properly.
Correct The business letter form your text explains can impart directness yet seem intimate is the
The intention is to write in a manner that is easily understood by everyone and is appropriate to their reading skills and knowledge, clear and direct, free of cliché and unnecessary jargon.
This is the second required general core course in collegelevel writing. Observing the conventions of
* Must know the difference between a memo and a business letter they have very different purposes.
Reflecting on this course over this semester, there have been many lessons learned that will be valuable, as we enter the business world. Our first lesson was to learn to work together, as a team, to prepare a short memo, long memo, letter, and email for use in the business world. This is a lesson that will experience many times as we do our daily work. Punctuation and grammar are so important to present to the client and other organizations that we are professionals. It could mean the loss of a sale or acquiring new business. It’s like dressing for work; looking professional or unprofessional.
My name, Jolon Rietveld I am currently living with my dad. I have been supporting myself in Saskatchewan for 2 years at a private school. This school only had 80 students in total so I had lots of 1 on 1 time with my teachers. So I will be struggling for the first little bit until I get use to the big high school life. My mom is living in Alberta. Her career choice is long road truck driver; she was an Ontario swat team in waterloo reign. I have been supporting myself since grade 9 and started paying for everything myself besides food since grade 10. My mom does love me, but she just has a different way of teaching life skills than other parents.
Letters are an example of communication methods that people use to get their messages across. They usually include the purpose that the writer wants to accomplish, how it can be accomplished, and the reason of accomplishing it. This way, a letter fulfills its purpose with high effectiveness. If a letter is considered effective, then it is because of its collection of different information from different angles. It at least has to answer the questions what, how, and why in thoughtful answers. Other questions, such as where and when, are preferably to be answered too, but not necessarily. My letter effectively uses rhetorical strategies such as word choice and showing statistics to convince the University of Arizona Police Department Chief to ban texting while driving on campus.
When writing a business letter the first thing to determine is its purpose – ie what it is intended to achieve. in a short sentence, explain the the purpose of this letter. (For example, will it be used to provide
I certify that I am the author of this work and that any assistance I received
Some people say that writing is the most important way to conduct business. Business writing can illuminate, clarify, and specify; it should also communicate and convince people to do business with a company. A good business letter should be friendly and approachable with simple words, in short sentences and brief paragraphs. If we start to write business letters like this, there will be a higher possibility that the letters and memos are actually read.
* Identify characteristics of graduate writing and explain how writing at the graduate level differs from other forms of writing.