Evaluating The Information System : An Organization

This paper will discuss how an information system is critical to the business process of an organization and how the information has impacted the organization 's structure.

Information systems (IS), technically are a set of interrelated components that collect and retrieve information, process and store it and support the organization in decision making. Information Technology (IT) is a shared technology and provides the platform for specific information. It consists of hardware and software for a business to achieve their objectives. Included is the computer systems, the computer, any hand-held devices, software the company needs to operate and storage. (20)

The increased number of IT investment is applied in organization. It is clear that information technology has become the competitive fact in world business. Collaboration is the new trend in business world. No one can deny the importance of information technology application. Besides the profits outcome, the impacts of information technology deployment also create commitment, trust and value. Advanced information system can improve each steps of business process. It enables people to share information, performance task simultaneously and making decision efficiently. IT companies designed different products to satisfy each step of business operation in terms of manufacturing and human resources. Seminole should apply this new IT infrastructure to business operation. Firstly, company can use the transaction processing systems (IPS) to keep track of all business activities and transaction of the organization such as payroll and employee record keeping. IPS also shows all information from internal and external operation. Secondly, Business intelligence systems are designed for decision-making support. Management information system (MIS) is a system that helps managers to keep track of company performance status, which purposed for decision-making and evaluation. Decision-support system (DSS) is purposed for future business decision-making. Thirdly, Enterprise application systems are designed for integrating business process from different functions, such as supply chain

| An information system can be defined technically as a set of interrelated components that collect (or retrieve), process, store, and distribute information to support

The recent trend in the global business has been largely driven by the mechanism of the internet and more broadly the cyberspace. This has created a more elaborate platform for all business activities to be coordinated through an information system protocols. The information system is the management of the information data base of an organization or an institution. Information is assumed to be a significant asset, organisations strive to gather, retain and protect their valuable intellectual property to place them in a prominent business platform over their competitors.

Information technology is defined as shared technology resources that provide the platform for an organization's specific information system applications. IT deals with the technology involved in the systems themselves. According to our book, it consists of all the hardware and software that a company would need to use in order to achieve its business objectives. This includes not only computer machines, storage devices, and handheld mobile devices, but also software, such as the Windows or Linux operating systems, the Microsoft Office desktop productivity suite, and the many thousands of computer programs that can be found in a typical large firm.

In this competitive world, the role of information system is crucial. It was not invented on modern computer period. It was there since humans speak. The only difference is when technology developed, information system also became more computerized. Information system is present in everywhere, for example when we shop online, pay bills, manage banking transactions, we are using information system (Lehaney, 2011). Information system is the systematic way of processing information with the help of technology and skilled people. Enterprise system or ES are kinds of software which helps to run the business processes efficiently and smooth.

An information system is a base in today’s business world. Everything is electronic. In various businesses, the survival and ability to succeed strategic business goals is challenging without extensive use of information system. Businesses improve the efficiency of their operations in order to accomplish higher profitablity. Besides that, information systems are important tools available to managers for achieving higher levels of efficiency and productiviy in business operations. For an example, Zara uses the PDA technology to gather customer feedback and input.

Information system is a combination of hardware, software, infrastructure as well trained personnel who organized and facilitate planning, control, coordination and decision making within an organization. Information systems are also able to implement a vital integrated set of components for collecting, storing, and processing data. With this, it provided organizations with the necessary information, knowledge, and digital products needed. Information system bring the meaning of business applications that manage their operations, compete in the market place, manage accounts and human resources. This system have a vast variety of components that are crucial for a enterprise, business to function at his highest level, IT software is responsible that all system are reliable and up to date.

An information system has five key components: hardware, software, data, processes, and people. People who have an interest in an information system are called stakeholders.

Information systems are used to save valuable time and money by eliminating the bulk of manual labor. These will also provide many options from communicating with both the employees and the customers to the elimination of many tedious inaccurate processes.

Information technology: this word changed the face of the earth, lives of the people and everything in it. It changed everything not only by its definition but also by sheer integration into the lives of people. One of the major reasons that information technology is integrated into every business now is that it made life of every human being easy. It gave them daily comforts: both in personal and professional life. Among the many aspects of information technology, one aspects that is giving competitive advantage to businesses and products is information. Because of information technology and business application it creates, businesses are able to generate mammoth of data and trying to infer the behavior of consumer to create products that will cater to the need of the consumers. According to Michael E. Porter (ME. Porter and Victor E. Millar, 1985), the information technology has done 3 things with respect to the information: first, it changed every industry structure and how the businesses compete with each other. Second, it gave platform build with information to the business to create competitive advantage in their product and services. And lastly, new gathered information gave rise to new business and industry, which gave push to increase the economy of every country.

It is generally accepted that information is a vital commodity for the successful operation of today’s organizations. Nowadays modern business organizations are using computerized information systems in order to obtain such information. However as the technology advances rapidly the main issue is how can an organization should effectively use such an information system - which its management sometimes can be unpredictable - in order to effectively help the whole organization structure to improve and take the most out of it.

Nowadays, it is almost impossible to find a company or organization which does not use any kind of technology or information system to help run their operations and processes. Computer technology has become extremely integrated in the business environment and its benefits are very valuable. That is the reason why so many businesses decide to invest in information systems. Mainly, it increases productivity - the employees can focus on task which requires human thinking and do not waste their time on collecting paperwork. What is more, investing in information systems, even though it requires huge capital expenditure, can reward generously in the future.

‘As Information system (IS) can be defined technically as a set of interrelated components that collect (or retrieve), process, store and distribute information to support decision making, coordination, and control in an organization.’ (Laudon,