Unit 323
1.1 Explain the purpose and benefits of agreeing the brief and budget of travel or accommodation arrangements with traveller(s).
Confirming and agreeing the brief for travel is important in order to ensure all details and requirements are correct so that I can do my job without issues arising or being delayed due to incorrect information. The purpose of agreeing with the guest is so prevent issues arising, ensuring the guest is happy and comfortable with the accommodation provided.
1.2 Explain how to organise business travel or accommodation to meet expectations.
In order to meet expectations of the guest, sticking to the brief is essential, asking them if they are happy with the property and if I can assist any further.
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Once apartment confirmation has been received, an invoice will follow shortly after. I then send the invoice to our accounts payable team, who put it in a system we use to process invoices. Once this has been submitted into my P2P queue (the system used for processing invoices), I am then required to fill out additional information like which cost centre should be charged, what the invoice is for (e.g. rent / training etc) and which country it is for (always U.K.). I am then required to forward the invoice for approval from someone who has the authority.
b) Insurance and health precautions, if required.
N/A
c) Visas and passport requirements, if required.
N/A
d) Security and emergencies, if required.
N/A
1.7 How to keep records of travel or accommodation arrangements, including financial records.
Once confirmation is received, I add details of the guest and apartment into an excel spreadsheet that we use to keep track of how many apartments have been book etc. I add the confirmation document into a folder where apartment confirmations are stored. Also, I keep my own records on Outlook.
1.8 The types of information that are confidential and how to store them in line with current legislation.
Information is stored in a number of different ways, apartment confirmation is stored on a shared drive that only a select few have access to. Paper copies are kept
When arranging a meeting types of information may include the reason for the meeting, the time and length, the date and location, what resources are required and a list of required attendees and their contact details.
Having correct information will mean all entries are up to date and it will avoid any double-bookings or clashes.
At time of pickup the system will allow the employee to bring up the specified reservation and to print out a "rental agreement” The system will require the employee to verify the information on the "Rental Agreement" and to then input into the system a notice that the agreement has been gone over. This will ensure that the employee has in fact gone over the agreement and everything is in place.
A tour operator requires a holiday representative to work throughout the summer and winter season to ensure that holiday makers have an enjoyable trip. They are the first point of contact for customers so a holiday representative needs to be prepared to answer question and resolve problems. They usually start the day meeting the excited new arrivals at the airport and overseeing transfers to their accommodation. From there their duties may include, giving an introductory talk on the facilities and the
To optimize performance we should add the flash memory card with a 64Mb compact flash for each unit. I also think that we should consider Cisco SMARTnet extended service agreement and around-the-clock global access to the Cisco Technical Assistance Center (TAC). This will give us any help we may need with problems with equipment and setup.
|bookings, assessing facilities for parking, |arrangements, security of materials and |are within agreed timescales) |
Personal information about the tenant and his/her family members and other particulars like contact information
Ensure the date, day and time of the appointment is recorded precisely to requirements as well as the estimated length of time of the appointment.
Then enter name and address of the landlord on respective lines. Continue by entering the name of the tenant.
•Vacation hoursHealth insurance information is stored in file cabinets and the pertinent employee details are sent to accounting via email in an excel spreadsheet.
If you're planning to stop by the house and collect rent from each tenant physically, that's not the best use of your time. It's time-consuming and inefficient. You should be checking out electronic payment systems that will draw the money automatically from the tenant's bank account or use a portal that will allow them to make payments.
For example, if I send over any information to Breyer regarding the a tenant I need to make sure I sent the correct information, I need to
First, I ensure the availability of a meeting space that will meet my requirements given the number of anticipated attendees, the length of my meeting, and any special equipment needs.
* Obtained, reviewed, and analyzed receipts provided by the Manager at the Villa Cordova Apartments associated with monthly rent payments
iii.) 1 day before the meeting, I shall prepare all the questions I have accumulated, including asking him or her for his or her suggestion or advice. Prepare