The Executive Assistant

As a multitasker, an administrative assistant keeps himself organized so he can give his attention to keeping his boss organized. He knows how to manage a filing system, track incoming and outgoing correspondence and coordinate the flow of paperwork around the office.

Finally, administrative workers to functions in the office, perform grant research and writing to identify funding to support these positions and meet regularly with the other staff to determine if we were providing effective services and to keep statistics on the level and quality of the services we provide (Executive Director).

His or her immediate supervisor / manager ; his or managers immediate line manager; or the operational director at head office.

We interview the site general manager for a company called Bombardier Transportation. His name is Jeff Gaffney. His official company title is MARC Operations General Manager. Bombardier Transportation is one of two subsidiaries of the company. The other half is Bombardier Aerospace. The parent company is called Bombardier Inc. Bombardier Inc. is headquartered in Montreal Canada. Jeff Gaffney is only involved in the transportation division of the company which is headquartered in Berlin Germany. Bombardier is the leading manufacturer of trains and the third leading manufacturer of planes. The company as a whole has roughly about 72,000 employees with a revenue averaging around $16.8 billion. These numbers are statistics split between the two divisions of the company. As stated before Mr. Gaffney is involved in the transportation division of the company so that is what the interview was primarily about.

The General Executive Board has 22 Vice Presidents.. The departments under the Office of the General President are Communications, Economics & Contracts, Political and Legislative Action, Human Rights & Diversity Commission, Legal, Organizing, Safety and Health, Strategic Research and Campaigns, and Training & Development. The departments under the Office of the General Secretary-Treasurer are Accounting and Budget Department, Affiliate Bookkeeping Systems Department, Affiliates and Automated Records Department, Capital Strategies Department, Drive Accounting Department, Information Systems Department, and International Auditors. All of these departments play a vital role in helping the local unions serve their members.

The senior director of Ottawa Valley Food Products, R.J. Jennings, is having issues with his replacement administrative assistant. His former assistant was very outgoing and willing to work long hours in order to please her boss and to get the work done in a timely manner. When she took an early retirement, the company hired a replacement assistant for Mr. Jennings. Over her time with the company the new assistant, Mary Gregory, was at times incapable of the workload she had been given, which her predecessor had no trouble with. Not only was Mary incompetent at times, she also seemed to have no sense of proper business etiquette.

The day I attended physical therapy for a broken arm was the day I wanted to get into physical therapy. It taught me techniques to help me regain control of something that I have lost temporary of like an arm or leg. That day when I attended physical therapy was the day my life changed and only for the better, I hope. This is a career which I want to pursue and become part of. To start my career I would like to become a physical therapist assistant to learn the fundamentals and then later, move to become a physical therapist, and maybe have someone assist me. But to become a physical therapist assistant or PTA one must complete a program and have excellent grades to achieve this goal. The physical therapy assistant is a graduate of a

She is responsible for all facets of the office operations including human resources, claims generation, internal claim audits, and cash room management.

What is your role as an Executive Assistant/Office Management? “I am the gate-keeper, the organizer, the confidant, not just to my office but also to all the direct and indirect reports and their assistants. I would say confidentiality is at the top of the list of most impotent job responsibilities. Just like in a friendship, trust is everything. This is a skill that cannot be taught, someone has to want to be

-Managing multi-line phone, filing, running copies, typing of reports and correspondence using Microsoft Word and Excel programs, opening and categorizing all incoming mail for department, printing and mailing Accounts Receivable checks, maintain daily schedules for Chief Financial Officer and Comptroller.

I am most interested in working for the Dr. Peter AIDS foundation as an administrative assistant. I am interested in obtaining a full time and permanent position, where I can use my strong communication and organization skills. I would also love to work for an organization that fits well with my interests and with my love for helping others. I believe the AIDS foundation would be a good fit.

Often times the secretary or office assistant are seen as nothing more than robotic extensions completely devoid of human qualities. Press my fingers (11) is an instruction to her boss explaining exactly how she is to provide a function as if she

And finally, there is the issue of staff mismanagement. The supervisor, Keith Frazier, is only checking in with this department one to two times per week. Mr. Frazier is aware that Pat is making international phone calls. He is also aware that Pauline found a way for Pat to make these calls from the building’s elevator once he had the phone system modified to only allow internal calls. Mr. Frazier has also been fielding complaints from the accountants about not receiving their tax schedules in a timely fashion. However, he has failed to confront either of these issues. This lack of management can be attributed to the following:

Many organizations and establishments have philosophies in how an organization is to be functioning and which positions are necessary to execute the plan. One of the crucial positions that make the establishment function is that of a Supervisor. The term supervisor is a word with Latin roots which means “to look over,” however, a supervisor is viewed as a person who is an immediate overseer to an employee at a workplace. The supervisor is the person an employee would directly report to for any work related situation. A supervisor plays an essential part of the management team that gives an organization purpose and leadership by being responsible for employees’ progress and productivity (Bittel & Newstrom, 1992).

An executive and administrative assistant’s role is in a position of trust. The executive of the administrative assistant are often entrusted with documents of a very sensitive nature such as payroll and salary, medical records, itinerary and schedules, correspondence and trade secrets. It is very important to ensure confidential information is protect from unauthorized personnel. A breach of sensitive information could result in identify theft, the potential for blackmail, emotional distress, or unwarranted exposure.