BSBPMG518_Assessment_Task_2___C

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Jan 9, 2024

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htt BSBPMG518 Assessment Task 2 (Project) Caroline Bevilacqua Ghedini - 3306 Assessment Tasks Task 1: Determine procurement requirements 1.1. Describe how you would approach identifying your procurement items for the procurement register. Step 1: Locate appropriate spend data Step 2: Remove non-supplier line items Step 3: Group spend data into categories Step 4: Are sub-categories beneficial? Step 5: Group procurements into sub-categories where beneficial Step 6: Perform a sense check of categories and sub-categories Step 7: Document procurement categories and sub-categories 1.2. Provide a procurement management plan using the template below. Procurement item Procurement Manager Requirements (incluing timeframes) Sourcing Approach Contract Type and Budget Risks Office supplies Managers One or more competitive quotes preferred. 1 week Open Tendering Fixed- Price contract $1000 Understatement of the need Event facilities Managers One or more competitive quotes preferred. 2 weeks Restricted Tendering Fixed- Price contract $1500 Overstatement of the need Bussiness cars and rental services General Manegers Delegated autjority only through CEO One or more competitive quotes preferred 2 Weeks Request for quotations Time and materials contract and fixed- price Contract $10,000 Not matching the expectations of buyer and Tender It technician and It service General manegers delegated authority only through CEO One or more competitive quotes preferred 1 week Restricted tendering Last Cost reimbursa ble contract $2000 Terms and conditions unacceptable to tenderers s:// www.course B h S e B ro P .c i 1 l 8 e/ 5 M 3 a 0 n 16 a 5 g 2 e 6 P / u 8 r - e A m ss e e n s t sm e A n s t s -T es a s s m k-2 e - Updated: April 20 18, Version No. 1.1
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https:// www.course B h S e B ro P .c M om G / Last Updated: April 2018, Version No. 1.1 Communication of procurement arrangements 1) Consider branding the initiative. 2) Create “change agents.” 3) Use multiple communication channels and techniques to gain understanding. 4) Be transparent. 5) Prepare to answer the challenge email and regular meeting are adopted. It is essential to know who it is that you are targeting with your communications. The strategy is to have three important steps in mind, that are: segmentation, target market and positioning. You need to figure out the consumer’s needs, choose which or which ones to meet, and position your product, service, and brand image so that your target market sets them apart from the rest. Proper positioning guides the marketing strategy. A diagnosis is made detailing all internal and external variables associated with the communication of your company, from this it defines the targets, which is a most important part in the creation of the communication strategy, the segment and size of the targets and the goals to reach, having account of demographic, social, economic, consumer behaviour, lifestyle and attitude towards the product or service. Establishes objectives consistent with the overall strategy of the company. Defines the tools to use as internet, social media, billboards to create direct marketing. A good communication strategy allows you to turn your goals into concrete, effective communication actions and lead to success. Procurement processes for obtaining products and services including roles and responsibilities The procurement process in an organization is unique to its context and operations. Regardless of the uniqueness, every procurement management process consists of 3 parts, namely Process, People, and Paperwork. Process - The list of rules that need to be followed while reviewing, ordering, obtaining, and paying for goods/services. Checkpoints/steps increase with the complexity of the purchase. People - These are stakeholders and their specific responsibility in the procurement cycle. They take care of initiating or authorizing every stage of the process. The number of stakeholders involved is directly proportional to the risk and value of the purchase. Paper - This refers to the paperwork and documentation involved in every stage of the procurement process flow, all of which are collected and stored for reference and auditing reasons. Every procurement management process involves several elements, including requirements determination, supplier research, value analysis, raising a purchase request, reviewal phase, conversion to purchase order, contract administration, monitoring/evaluation of received order, three-way matching, payment fulfilment, and record keeping. For procuring car rental service of a site-viewing tour: Step 1: Need Recognition: Specific agents and managers acknowledge the need of a bus rental service. Step 2: Specific Need: Specific agents and managers identify the bus should have a capacity of 20-30 people and in white which is consisted with the logo of the company.
https:// www.course B h S e B ro P .c M om G / Last Updated: April 2018, Version No. 1.1 Step 3: Source Options: The interested vendors can offer options and quote to the company according to the bidding information provided by the company. Step 4: Price and Terms: Involved agents and managers will investigate all relevant information to determine the best price and terms for the product and three suppliers will be chosen to further consider before making a final decision. Step 5: Purchase Order: Involved agents and managers and the chosen supplier will defines the price, specifications and terms and conditions of the product or service and any additional obligations. Procurement processes for monitoring procurement Set goals and objectives Before starting the buying process, the objectives and goals to be achieved must be well established. To do this, gather data on departmental demands, statement of expenditure over a given period, and how much is expected to be saved. It is thus possible to reach a more realistic goal. Have tight control of products To avoid unnecessary expense, the purchasing industry must closely monitor the products in stock, while also analyzing the materials essential to business performance. It is also recommended the adoption of purchasing process automation software, which brings more efficiency to the processes. This gives you a clearer positioning of inventory, sales, and product replenishment lead time to avoid buying expenses without the real need. Manage suppliers and have a good relationship with them Procurement management to be efficient must be in control and have a good relationship with suppliers. The company needs to maintain a properly registered and approved supplier base, as these can offer competitive advantages and better negotiations. Search budgets Promoting a good quote is not always easy and usually requires a lot of negotiation and research at the best prices and conditions. However, this is a fundamental procedure for the company to be able to reduce costs. Remember that, in the quotation process, price should not be the only criterion. Trying to save money without regard to product quality or delivery can end up costing the company more. Lack of material caused by late delivery, for example, can lead to major losses and downtime on the production line. Keep shopping and inventory areas well aligned Inventory at a standstill represents storage costs and risk of loss of goods, whether due to failures due to downtime or expiration of the expiration date. In contrast, the lack of materials also reduces yields or even causes greater damage to the company.
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