_Project Mgt_Assessment 1

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Assessment 1 Task 1: Identify Business Strategy and Gap Document the business’s strategies of “Green IT” and also summarise the components required changes for the participating organisation to implement “Green IT Project”. (Min. 300 words) Answers: 1. Business Strategy & Green IT & Strategic Planning A business strategy can be defined as the combination of all the decisions taken and actions performed by the business to accomplish the business goals and to secure a competitive position in the market. It is the backbone of the business as it is the roadmap which leads to the desired goals. Any fault in this roadmap can result in the business getting lost in the crowd of overwhelming competitors. https://www.feedough.com/business-strategy-definition-levels-examples/ Green IT , a lso called green computing, describes the study and use of computer resources in an efficient way. Green IT starts with manufacturers producing environmentally friendly products and encouraging IT departments to consider more friendly options like virtualization, power management and proper recycling habits. https://www.webopedia.com/TERM/G/Green_IT.html Green Technology Strategies (Green IT or Green Computing) is the study and practice of using computers and telecommunications in a way which maximises positive environmental benefit and minimise the negative impact. The energy efficiency of operating equipment is a major concern of Green Technology Strategies. The embodied energy and lifecycle of the materials used in the design, manufacture and reuse and recycling of equipment and components are also concerns. Green Technology Strategies seeks to inform accepted management practises to achieve efficient and effective business interaction. https://www.iitpsa.org.za/green-technology-strategies/ Strategic Planning Strategic planning then can be defined as determining long-term objectives by analysing the strengths and weaknesses of an organisation, studying opportunities and threats in the business environment, predicting future trends and projecting the need for new products and services. Strategic planning is the process of identifying long term organisational goals, strategies and resources. Strategic planning looks beyond day-to-day activities and focuses on a horizon that is 3, 5, 10, or 20 years into the future. Source: Schwalbe (2010) & Source: Murch (2000)

2. IT Gap Analysis Currently in place Requirements Gap Y/N Items needed Printing mostly with 1-side paper for only one off Printing on both sides of paper, cut duplicate printing and paper recycling Y Printing default setup with 2 side Print and purchase paper recycling tray next to printers Basic online study system Advance technology for studying online Y Learning Management System software Labs with the desktop applications Replace with the laptops in each labs Y Purchase laptops and arrange in the lab Data storage in each desktop, physical disks or local data storage servers Cloud Computing for data storage Y Purchase Cloud data center services Task 2: Recommend a feasible solution Assume “Wells International College” is thinking of going “Green” and asked for your assistance in this project. Research different project management applications on the Internet to compare with the Green IT project management application and recommend a feasible solution with proper reasons for Windsor. (Min. 300 words) Answer: 1. Green IT Project Management- Coca-Cola Embarks on Green IT Strategy In September 2013, Coca Cola Enterprises (CCE) released a report, co-authored by the Economist Intelligence Unit, discussing the benefits of sustainability. In the meanwhile, Kevin Sirjuesingh, director of IT strategic initiatives at Coca-Cola Enterprises (CCE), is looking at IT’s role in the company’s sustainability strategy. He said CCE already works across its supply chain to focus on energy efficiency and sustainability, but believes IT needs to step up and focus on how it can contribute to the overall sustainability agenda. - Targeting technology's energy consumption - Energy metering and management - Reducing technology's carbon footprint - Raising energy efficiency awareness among staff https://www.computerweekly.com/news/2240206843/Case-study-Coca-Cola-embarks-on- green-IT-strategy 2. A Feasible solution Recommendation Server Power Capping - Capping the power drawn by servers. The power capping eliminates the need for over provisioning, allowing the company to reclaim trapped energy. The power allocations will be set in advance, based on previous server history.

Active Power Management - Cutting the amount of time PCs are powered on by more than half, from 21 hours to 10.3 hours daily, estimating it will save about $750,000 on energy annually by deploying active power management solutions. Studies show that PCs stay on more than double the amount of time they need to. This translates to an amount of wasted energy that costs about $150 per system per year. Alternative Energy Plan – Alternative energy sources is an important characteristic of a green data centre so the company will investigate relocating the data centre where wind or hydro power is widely available. The company will also explore the use of solar energy rather than diesel for backup. Server Virtualization – Server virtualization is the most popular power-saving strategy for data centres. The process involves replacing physical servers with virtual servers controlled by hypervisor software running on fewer physical servers. Printer and Display Efficiency – The Company plans to encourage employees to print on both sides of paper and cut duplicate printing. The company shall also initiate a campaign to have employees turn off their screens if they are going to be away. Reducing Toxic Dispersion – This is an environmental friendly management. It is not only beneficial to the workplace environment but also to the staff health. Enhancing Material Recyclability & Maximizing Sustainable Use of Renewable Resources - This will be cost efficient and comply with the company’s sustainable development. Task 3: Produce a Project Charter Develop a project charter for the Windsor project specifying project start date, finish date, approximate budget, project manager, project team with roles and responsibilities, project objective, project approach and stakeholders. You may follow the “Project Charter” template provided in the “Learner Guide” or find one that meets all the requirements. Project Title: Go Green IT Project Start Date: 22/07/2019 Project Duration: 36 Days Project Manager: Project Objectives : Green IT aims to streamline operations, cut costly waste,

and minimize the negative impact of IT operations on the environment by designing, manufacturing, operating and disposing of computers and computer-related products in an environmentally-friendly manner. Green IT project extends into a variety of other departments, and to execute such an endeavor required an effective project management function in order to identify and prioritize goals. The motives behind green IT practices include reducing the use of hazardous materials, maximizing energy efficiency during the product's lifetime and promoting the biodegradability of unused and outdated products. Approach  Power management is built into PC operating systems, but it allows users to have additional choices, such as whether to turn off computers when not in use.  E-mail can take the place of more costly practices, such as when users distribute print documents as e-mail file attachments rather than as paper copies.  Positioning IT to enable green business practices  Optimizing efficiency of existing IT assets  Revising process and methods  Online learning using learning management systems and web/ videoconferencing can reduce the need for traditional classrooms and other infrastructure while decreasing travel costs and CO2 emissions.  Terminal Servers deliver operating systems to end users. There has been an increase in using terminal services with thin clients to create virtual labs. Using thin clients with a terminal server delivers the Windows or Mac operating system to end users while also decreasing energy costs and consumption. Budget : AU$ 190,000 Roles and Responsibilities Name Role Responsibility Project Manager  Monitoring, Sponsor Project Planning, Managing Team Ava Edwards Secretary  Monitor Project, Assist CEO John Smith Human Resources  Provide Staff, Issue Memo to All the Employees Megan White Director of Purchasing  Assist in purchasing hardware and software Sign Off Ava Edwards John Smith Megan White Comments : We are assuming that adequate staff will be available and committed to supporting this project. Team work is important for this project. - John Smith

Task 4: Project Document Introduction Wells International College (WIC), has found the necessity of creating a Server Virtualization, which is the most popular power-saving strategy for data centres. The process involves replacing physical server with virtual servers, controlled by hypervisor software running on fewer physical server, which are able to greatly improve disaster recovery. Project Background: Server virtualization is the optimization of an IT infrastructure by creating a virtual instance of an operating system on a virtual platform reducing the need for more physical servers. Virtualization on IBM Z® and IBM LinuxONE™ allows to inherit the unique advantages of IBM z/Architecture. It can gain the highest levels of isolation and integrity, consolidate and deploy a wide range of workloads, reduce server management costs and reduce risk and increase security. It can protect the data and customers: Boost security with the highest security classification for LPAR technology. Aid disaster recovery with disk volume mirroring. Gain high-speed encryption technology. Rely on “always on” availability. https://www.ibm.com/it-infrastructure/z/capabilities/virtualization Related Factor to Organization: Server virtualization will low the energy consumption of Well International College (WIC), but there are other savings as well. Running fewer servers means less space is needed in data centres. With less hardware the support burden for monitoring will also be reduced, there will be fewer servers to maintain, requiring less technicians and increase productivity. It enables system provisioning and deployment within minutes, allowing you to clone an existing virtual machine without the hours and costs normally spent installing a new physical server. Moreover, the greatest benefit of server virtualization is the ability to move a virtual machine from one server to another safely and quickly, which greatly improves disaster recovery.

Scope and Objectives Scope —the project will focus on the governance, configuration and management of the relevant virtualized servers in Wells International College, with emphasis on control issues specific to virtualized environments. Objectives  A detailed design and project management for Wells International College.  Physical to virtual migration process definition.  Physical servers migration to virtual servers  Reconfigure and assure the backup operation  Testing all migrated servers  Fixing all the issues caused by the servers’ migration Information gathering plan and approach Gathering Method and Approach  Face to face interview Interviews shall be conducted with senior management teams to identify the business objectives. This shall act as the anchor point while designing processes and methods for revamping of the IT and related infrastructure.  Questionnaire The questionnaire shall be prepared and distributed among the users of the IT infrastructure to identify the pain points so that migration to new IT infrastructure can be made with minimum disruption to the business process.  Observation Observation will be used in this project. The information gathering plan will involve the observation of how the current server is performing in relation to the energy consumption and how it changes the college’s structure. The method is indicated in this case to eliminate any incorrect impressions or assumptions that might have been obtained.  Gathering information about current server.  Implementing virtual server.  Monitoring operational system.  Hardware Emulation Virtualization  Para-virtualization Information Repository A data warehousing solution will be implemented to store all the sources and enable all the personal to access the date base, produce reports and perform analyses while the server virtualization process is being implemented. It is an easy way to deploy a secondary tier of data storage that can comprise multiple, networked data storage technologies running on diverse operating systems, where data that

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