A2 - BSBPMG511

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School

TAFE NSW - Sydney Institute *

*We aren’t endorsed by this school

Course

511

Subject

Information Systems

Date

Jan 9, 2024

Type

docx

Pages

Uploaded by AdmiralPheasantPerson135

Assignment 2 BSBPMG 511 Table of Contents Project Background ............................................................................................................................................. 2 Task 1: Conduct project authorisation activities ................................................................................................. 3 1.1 Outline the project authorisation procedure for the project: ...................................................................... 3 1.2 Who is the appropriate authorising authority/s? ........................................................................................ 3 1.3 What will they expect to see at the review points? .................................................................................... 3 Task 2: Define project scope ............................................................................................................................ 3 2.1 Project Scope Statement: ........................................................................................................................... 3 Scope Definition ............................................................................................................................................. 5 2.2 Dependencies ............................................................................................................................................ 7 2.3 Outstanding Issues .................................................................................................................................... 7 2.4 Project Scope Management Plan: .............................................................................................................. 9 Task 3: Manage project scope control processes ............................................................................................... 11 List the main factors that could trigger requests for scope change on your project ....................................... 11 A stakeholder has requested a change in scope to the project. Fill out the Change Request Form below (or provide your own template), which shows the impacts to time, cost and quality. Note: there must be impacts to time and cost as this change request will be referred to in other following course units ........................... 11 Describe step by step how you used the change control procedures provided in Assessment Task 2 Scope Management Plan to decide on this change request ...................................................................................... 14 Assume the change request was approved. Describe what you would do to update the current baselines and communicate the new baselines .................................................................................................................... 14 References ......................................................................................................................................................... 15 Page 1 of 16

Assignment 2 BSBPMG 511 Project Background Max Lionel Realty was founded in 2008 by property developer Max Lionel. The company currently employs approximately 100 people, 80 of whom are licensed real estate agents. Through its client agents, the organization manages property sales and rentals (both residential and commercial) on behalf of a range of clients. The organization also separately engages in investment activities, such as property and land development. Max Lionel Realty has been a member of the Real Estate Institute of Victoria (REIV) since 2008 and proudly follows the REIV Code of Conduct. Max Lionel Realty (MLR), in order to build customer goodwill and satisfy its legal and ethical obligations, has decided to implement a program to: ● inform agents of legal and ethical obligations (particularly with respect to WHS and anti- discrimination legislation) and any standards or codes of conduct followed by the organisation ● promote high standards in professional conduct (see Real Estate Institute of Victoria (REIV) Code of Conduct and relevant legislation) ● inform clients, tenants and potential tenants of MLR’s commitments ● achieve employee and client buy-in for initiative Page 2 of 16

Assignment 2 BSBPMG 511 Assessment Tasks Task 1: Conduct project authorisation activities 1.1 Outline the project authorisation procedure for the project: What are the governance arrangements in regard to project delegation? What are the critical review points during the project?  Prepare. Employees can't deliver quality results if the task delegated to them isn't fully thought out, or if expectations keep changing.  Assign Task  Confirm understanding of objectives  Confirm commitment of assigned duties.  Avoid “reverse delegating”  Ensure Accountability. 1.2 Who is the appropriate authorising authority/s? Board of Directors and CEO are the appropriate authorities 1.3 What will they expect to see at the review points? They expect to see the followings:  Project is currently delivering to schedule  Budget allocated was enough at this point  Deliverables have been produced and approved  Risks have been controlled and mitigated  Issues were identified and resolved  Changes were properly managed  Project is on track Task 2: Define project scope Using the Project Charter/ info as the basis of the project, use the template below to define in detail the Scope Statement and the Scope Management Plan for the project. This should be extensive including both product and project scope and give a shared understanding of the desired project outcomes and how the project will be delivered. 2.1 Project Scope Statement: Page 3 of 16

Assignment 2 BSBPMG 511 Max Lionel Realty was founded in 2008 by property developer Max Lionel. The company currently employs approximately 100 people, 80 of whom are licensed real estate agents. Through its client agents, the organisation manages property sales and rentals (both residential and commercial) on behalf of a range of clients. The organisation also separately engages in investment activities, such as property and land development. Max Lionel Realty has been a member of the Real Estate Institute of Victoria (REIV) since 2008 and proudly follows the REIV Code of Conduct. Mission: ● to achieve the highest returns for our clients and to deliver a client experience that is second to none in the industry. Vision: ● to establish, within five years, the MLR brand — the highest ethical standards with best-in-breed performance for clients. Values: ● integrity ● client-focus ● active encouragement of excellence, innovation and continuous improvement ● teamwork ● recognition of the diversity and expertise of MLR employees and agents. Strategic directions: The strategic context in which Max Lionel Realty will achieve its mission and vision is through: ● engaging with customers and clients ● building goodwill and reputation for integrity ● supporting innovative thinking, management and leadership skills. ● creating a high-performing, highly profitable organisation. Here you need to outline the benefits Greater communication of l legal obligations and REIV obligations Establishment of strategic directions aiming towards the tenants, agents and clients All the documentations will be written in utmost professional manners Clear and timely presentation of MLR’s commitments to the clients, tenants and potential tenants Promoting high standards of professional conduct across all spheres of MLR Page 4 of 16

Assignment 2 BSBPMG 511 Scope Definition The scope of the plan covers the following aspects: Writing the legal and ethical obligations in relation to WHS and anti-discrimination policy Creating and developing standard written norms of codes of conducts Establishing proper communication channel to pass on the MLR’s commitments to clients, tenants and potential tenants The scope of the plan does not cover the following aspects: Creating, developing and implementing of any kind of training or mentoring programs for the clients, tenants and agents to communicate the legal and ethical obligations, code of conducts and MLR commitments. No engagement of any kind of interpreter or translators for the non-English speaking or understating clients and tenants Objectives and Success Criteria From this plan the key objectives and success criteria are to: Communicating the legal and ethical objectives along with standard code of conduct Error free writing with understandable format Completion of writing will be subjected to the approval by the board of directors Clear language will eradicate confusions among all the related parties to MLR Deliverables ● inform agents of legal and ethical obligations and any standards or codes of conduct followed by the organisation ● promote high standards in professional conduct ● inform clients, tenants and potential tenants of MLR’s commitments ● achieve employee and client buy-in for initiative Acceptance Criteria The entire writings should be formatted, structured and free of grammatical errors. Languages should be simplistic but standard to hold a certain value in relation to MLR The submission should be on the due date. Page 5 of 16

Assignment 2 BSBPMG 511 Constraints List of all known constraints: Quality constraints: Writing may not be subtle and simple due to the inclusion of legal terms Scope constraints: As training has become out scope areas, agents and clients might have found the overall writings hard to fathom Assumptions The following assumptions have been made: Agents unaware of legal, ethical environment Clients may be unwilling to understand MLR commitments as they don’t have any interests in MLRs inside business Page 6 of 16

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