7207368-Technology Application In healthcare 2.docx

Running Head: HIPAA TRAINING MODEL 1 Technology Application in Healthcare Institutional Affiliation Name Course Tutor Date

HIPAA TRAINING MODEL 2 A. PLANNING, ORGANIZING, DIRECTING, CONTROLLING (PODC) HIPAA TRAINING MODEL All employees need to understand how vital complying with HIPPA's regulations is. Our goal in providing this training is for them to grasp the consequences if these rules are not followed. By taking this action, we can ensure compliance and prevent the compromise of confidential patient information. Planning: A comprehensive training program including digital learning materials, interactive sessions and practical examples would be our approach to achieve this. Organizing: A dedicated team of trainers and proper digital and physical resources such as training materials and suitable space are crucial requirements to conduct this training during working hours. Hiring a HIPAA compliance specialist will aid us in ensuring that our training program remains comprehensive and current. Directing: A combination of methods would provide the training and cater to diverse learning styles. Possible choices include PowerPoint presentations, interactive modules, and group discussions. As part of our approach, we utilize motivational techniques like granting certifications for finishing or providing little incentives to those who fully comprehend the material. Controlling: Assessments added to every training module's conclusion are vital to ensuring employee comprehension. Quizzes, practical scenarios and discussions are all possible forms that these could take. To guarantee consistent adherence, recurring refresher courses would also be carried out. a. Types of Protected Healthcare Information

HIPAA TRAINING MODEL 3 Sharing the patient's medical history, laboratory test results, and medication information is allowed as part of sharing the appropriate types of Protected Health Information (PHI) between staff. i. Healthcare professionals should only share information in secure, private locations like designated staff meeting rooms or patient care areas. One alternative method for digital sharing is through secure and encrypted communication channels. ii. Authorized personnel who may use and disclose this information include treating physicians, registered nurses providing care, and pharmacists handling the patient's medications. b. Penalties In case of breaching patient information, two possible penalties include fines and imprisonment. HIPAA regulations allow for fines between $100 and $50,000 per violation, with a top fine amounting to just one dollar. An identical violation shall result in a yearly charge of 1.5 million. Also, anyone who knowingly acquires or reveals PHI against HIPAA regulations may be sentenced to a maximum prison term of one year and fined up to $50,000. c. HIPAA guidelines recommend two methods for securing data between work shifts: ensuring that all electronic PHI is stored on secure and password-protected systems. Also, ensure to lock physical records away when they are not needed securely. Making sure that employees log out from systems during downtime can aid in preserving the integrity of PHI. Besides, making sure that the handover of patient data takes place in a secure and private location is also significant. 2. Internal Audit Plan for Health Information Security

HIPAA TRAINING MODEL 4 a. For adequate supervision of the audit, it is advisable that the Health Information Management Department (HIM) take charge. The department of HIM is accountable for managing patients' health information and medical records, ensuring their precision, quality, and safety. HIPAA (Health Insurance Portability and Accountability Act) guidelines for safeguarding patient health information are among the many standards they must adhere to. Henceforth, they are the most fitting candidates to execute an audit of security measures that guard health information (Moore & Frye, 2019). b. Security Practices Access Controls: The assessment of who has permission to view healthcare data and the nature of their accessibility falls under Access Controls. Electronic access logs will be monitored alongside a review of physical record sign-in and out sheets (Mbonihankuye, Nkunzimana, & Ndagijimana, 2019). Storage and disposal of records: Evaluating the current storage methods for health records is crucial when considering their eventual disposal. The verification process will include checking for encryption of electronic data and ensuring physical records' security. The auditing process will also verify that the secure removal of documents has been done correctly (Angraal, Krumholz, & Schultz,2017) Staff Training: We'll be reviewing the staff training on handling health information as part of our efforts towards improving overall healthcare quality. The system ensures that all necessary aspects are covered regularly during training through a verification process. In particular, it will ensure that education entails managing EHR and following HIPAA rules (Yaraghi & Gopal,2018).

HIPAA TRAINING MODEL 5 c. Security Practices Enhanced Employee Training: If any gaps in knowledge or understanding regarding PHI handling are identified, all staff members may receive supplementary training for enhanced employee training. Included is utilizing EHR systems properly and recognizing the necessity for HIPAA compliance (Ferrell & Fraedrich, 2021). Improved Access Controls: More stringent access controls may be instituted if fewer individuals can get medical information or if insufficient oversight on data access, such as when an audit reveals. The implementation of measures such as unique user IDs and passwords or the adoption of multi-factor authentication methods, as suggested by Bosse et al. (2018), can improve security. Secure Storage Solutions: If an inadequate recording system were found unsafe in storing data files, then potential adjustments would include integrating encoded digital file retention and secure locking for hard copies (Wang et al., 2018). Besides, reviewing and updating access control policies could be essential in ensuring that only authorized personnel are given clearance to access records. d. Risk Assessment Plan Risk Assessment Plan Vulne rability Name Risk Descr iption Im pact Se verity Ris k Lev el Recom mended Best Practice Control Organi zational Owner Inadeq The Hi Hig Execute IT

HIPAA TRAINING MODEL 6 uate Offsite Backup absence of backup for data can prompt the loss of essential health data, blocking medical services conveyance and causing likely lawful issues. gh h secure and regular offsite data backups. officer Lack of Employee Background Checks Witho ut careful checks, noxious insiders can get close access to delicate information Hi gh Hig h Lay out exhaustive background verifications for all workers. Human Resource Manager

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