Assessment-Task-1 BSBTWK503

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Assessment Task 1: Knowledge Questions Course BSB50120 Diploma of Business Unit Code & Name BSBTWK503 Manage Meetings Assessor Name MR. ASIF AHMED Student Name NASTASHA VALENCIA SACLAMITAO Student Signature Assessment Task 1: Instructions Information for students Knowledge questions are designed to help you demonstrate the knowledge which you have acquired during the learning phase of this unit. Ensure that you:  review the advice to students regarding answering knowledge questions in the Business Works Student User Guide  comply with the due date for assessment which your assessor will provide  adhere with your RTO’s submission guidelines  answer all questions completely and correctly  submit work which is original and, where necessary, properly referenced  submit a completed cover sheet with your work  avoid sharing your answers with other students. Assessment information Information about how you should complete this assessment can be found in Appendix A of the Business Works Student User Guide . Refer to the appendix for information on:  where this task should be completed  the maximum time allowed for completing this assessment task  whether or not this task is open-book. Note : You must complete and submit an assessment cover sheet with your work. A template is provided in Appendix C of the Student User Guide. However, if your RTO has provided you with an assessment cover sheet, please ensure that you use that. Assessment Task 1: Knowledge Questions WSC-ADHMASS-BSBTWK503-V3-10.8.23 Page | 1 International College of Australia Pty Ltd T/A Western Sydney College RTO: 45360 | CRICOS: 03690M i

Provide answers to all of the questions below: 1. Complete the table by providing an explanation of each of the following meeting terminology: Agenda Agenda is an outline of what will occur, present, or follow during a meeting that might include goals, documents and talking points of an organization. Chair Chair or chairperson is a person elected or designated to lead the meeting. Quorum This is a minimum number of attendees needed in a meeting. Proxy An authorized representative to act on behalf of the absent party since the absent party cannot attend the meeting. Minutes These are notes made by the Secretary that are based on the recorded meeting or directly written during the meeting Motion It is a peoposal that is put before a meeting either for discussion or decision of the committee until it will pass amd becomes a resolution. Actions It is a followup tasks that a member create from the meeting. Apologies Apologies are from the member of the meeting or people who requested to attend the meeting but unable to do so. Apologies are noted at the beginning and included in the minutes of the meeting. 2. Outline a meeting structure for a formal meeting. A meeting for a formal meeting usually includes shareholders, senior management, board members and individuals representing a committee 3. Outline a meeting structure for an informal meeting. WSC-ADHMASS-BSBTWK503-V3-10.8.23 Page | 2 International College of Australia Pty Ltd T/A Western Sydney College RTO: 45360 | CRICOS: 03690M

There are three types of informal meeting. It might be through electronic mail, memoranda or letter form. Informal meetings may be of casual catch ups or even coffee chats because the meeting has fewer rules unlike of that formal meeting that has meeting minutes. 4. Outline at least three key arrangements that need to be made for a meeting. When conducting a formal meeting, one must arrange for the location, where the meeting takes place or will be held, the participants who will attend and invited to attend or participate in the meeting and equipment needed like projector, speakers, Wi-Fi connectivity and the like. 5. Outline two responsibilities of a chairperson prior to a meeting. The chairperson’s responsibilities include planning and understanding the agenda prior to the meeting. Also, he or she must ensure all possible questions of all participants must be answered thoroughly or available. He or she should also welcome all participants and introduce new members. 6. Outline three important aspects of a chairperson’s job during a meeting. A chairperson’s job must ensure that the meeting agenda is properly followed, every member’s questions and queries must be heard and answered and discussed during the meeting if possible. Also, a clear decision must be discussed within all members of the meeting with follow ups. WSC-ADHMASS-BSBTWK503-V3-10.8.23 Page | 3 International College of Australia Pty Ltd T/A Western Sydney College RTO: 45360 | CRICOS: 03690M

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