Technology has become more related to many fields, and businesses, than ever before. Management is one of the areas which has benefited considerably from the technological progress. Virtual meetings and video conferencing software are models of useful technological methods to organise and manage meetings remotely. A virtual meeting is an administrative process using technical tools through which people in different regions of the world can meet at the same time as if they were in a real meeting. For example, the CEO of a global company can decide to meet the company 's branch managers anytime anywhere. Video conferencing was first used due to the renaissance of technology in the early 1980s. In 1995, the first software for commercial …show more content…
Therefore, there is not much wasted time. For example, if the leader of a company in the United States wanted to meet the director of the company’s branch in Australia regarding an urgent issue for the company, how long would it take the employee to meet the leader in the US, and how much would it cost to attend this meeting? Video conferencing technology could also be used in government areas, such as direct meetings between the Ministry of Foreign Affairs and its embassies around the world. President Obama used video conferencing in his office at the White House to contact the military leaders of the US in Iraq. Despite the sensitivity of the issue at that time, he benefited from this technology, of which the White House refused to divulge the system name, in the follow-up with the US army in a real meeting. (Biello, 2009). In brief, meeting remotely is important for companies that seek to improve the performance of their administrative work by facilitating the difficulties and obstacles of time and place beside saving travel costs.
Another advantage of using virtual meetings is training remotely, which is convenient in terms of flexibility for company and employees. On the other words, 'Training is another costly human resource management process, yet it cannot be ignored as training improves workers’ capabilities on
During the last decade, organizations have been working more with technology making it their master. Technology is not only about new equipment; it is mostly about new ideas and techniques used. Virtual team is a new approach used today. Virtual groups or teams have been used from parent to keep contact with teacher to corporations to create new international business relationships. How far can virtual team be more efficient than face to face relationships? Society incorporates this method to different activities not only at work, so virtual team seems more beneficial these days. If we are going to incorporate virtual teams to our system, we have to know its advantages and disadvantages, and how it can affect our organization.
Video conferencing allows for companies to hold recruitment interviews with candidates from across the country or around the world.
Virtual-based business have great benefits but can have downfalls as well. Even though it would seemingly cost less money, the headache in communication would weigh out the same. In a regular office, everyone is right there in the same building. Meetings held in person are more engaging and easier to understand. Even though there are many
Teleconferencing will be used to the maximum extent possible to communicate to stakeholders in out of town locations. This will help to reduce the amount of travel required and provide for an effective method of communication.
Technology has provided us with several different ways to be in contact with our friends and family all over the world. There are many apps we can use such as Skype, Whatsapp, and Oovoo. All of these are used to text, call and video chat. It is a simple way to interact, and is used by millions of people all over the world. It is the magic of technology that makes it easy to be able to video chat and see our friends or family face to face without being in the same room. With online video chat it gives you a quick way to perform business meetings with different countries, or to meet and engage with new people and their
| Employees in geographically dispersed locations can work together in virtual teams using video, e-mail, and the Internet.
Companies are able have global video conferences and organize deals and sales half way around the world via videoconferencing. Not only does technology improve the ways of connectivity, but it has also made information easily accessible and has allowed files to be shared through e-mail and edited on a separate device. Although the concept of outsourcing is highly controversial in the United States, in the long run, technology has helped word-wide businesses save a great amount of money by outsourcing jobs internationally. Many businesses outsource jobs related to customer service and have employees from various countries speak on the phone to assist their customers, who are many times, more than a few thousand miles away. From a professional point of view, the internet and technology have paved a way for success in the business
Video calls through the internet such as skype allows for instant communication between multiple people at the same time allowing for a bigger group discussion and at the same time keeping the team on the same page. This saves time and money due to removing the need to repeat instructions or
The essence of this article is noting the fact that virtual teams are only going to be effective when technology is involved. When virtual teams first started, there wasn’t much effective meeting technology available, but now there
The telecommunication process came about as the result of NASA creations to advance the technology that is available to businesses and spur growth in the United States. “Thirty-seven percent of U.S. workers say they have telecommuted, up slightly from 30% last decade but four times greater than the 9% found in 1995.” (Gallup). I found a frequently asked questions (FAQ) communication sample that NASA employees can use for their instant meeting audio conferencing. NASA has branches across the country, spanning both space and time zones, which can cause issues with scheduling meetings. NASA benefits from the research and development they put into telecommunication by being able to communicate across both space and time. This communication sample highlights the use of rich media technology channels to transmit information. In this instance, the rich media they are utilizing is the audio conference calls to transmit data heavy communication. The use of the FAQ sample also points to the organization’s use of technologically advanced systems to assist employees in communicating across a variety of platforms. The option of technology in organizations can improve and promote collaboration among team members, which is important when half of a team is at a different location than the other. For example, members of NASA Langley
Face to face meetings remain to be the most used meeting arrangement for most businesses. They have limitations such as: conflicts with schedules of those involved, distance to and from meetings, and they may be controlled by excessively vocal, swift to speak and high-status members. These face to face meetings provide human interaction and nonverbal context and are improved with use of multiple media tools such as flip charts, brochures and power
According to Yigitcanlar, Velibeyoglu and Martinez-Fernandez (2008), there are a set of digital technologies which employers are seeking in order to improve on their outcomes and thereby maximize the stakeholders’ value. Among these technologies are those that are concerned with communication. Goode (2010) revealed that Australian employers have shifted from the traditional means of communication to the digital ones. Take an instance of electronic mails. Rather than writing letters to all employees to inform them about a given issue, Australian employers are now adopting the use of electronic mails, and this has increased the level of efficiency in the workplace tremendously. This is especially due to the fact that different types of resources including time and energy are saved. Another digital technology that has been applied within the Australian workplace is wireless network. A growing number of Australian corporate especially those that have a huge branch network are now communicating over long distances using wireless networks such as Wi-Fi. The same can be said about teleconferencing. Rather than holding the traditional meetings, Australian organizations are holding meetings and core sittings using what is called video conferencing. In general, managers and corporate stakeholders, regardless of their location, are using telecommunication technologies to communicate through simultaneous two-way
Years ago, the final draft of a document went through several stages. The first draft was typed on a type writer, edited for corrections and revisions were made. It took time for the document to be read and reviewed by several persons before all corrections and additions were made. Then, the final copy was re-typed with corrections. Through the use of computers, grammar, spelling, and punctuation can be corrected and changed within the document instantly as the person types. Mailing documents took time as well. Someone had to make a trip to the post office, purchase postage, etc. With the use of virtual meetings, money is saved by eliminating the cost of travel. Participants can be actively involved without leaving their own office or home. When there are problems or urgency, solutions and reactions can occur quickly. There is acceleration of decision making with the use of technology. Communication can occur anywhere at any time.
It also includes the delivery of content via Internet, intranet/extranet (LAN/WAN), audio- and videotape, satellite broadcast, podcast, interactive TV, CD-ROM, and more. E-learning programs are endowed with a training system, which employees can access, where face-to-face instruction is not possible because the very nature is that it is borderless and potentially global in scope. With e-learning methods, training can take place on-demand, and trainees can be given greater control over their learning than ever before (Rosenberg 2001). This increased control has the potential to improve training effectiveness. E-learning courses add value to traditional learning modes by offering self-paced or live, instructed training classes. Specifically, self-paced courses can be taken at the employee's leisure and are good for self-motivated persons. Typically these types of courses can be taken at convenience of the busy workers as well as for globally dispersed employees. Hence workplace training needs to be broadened and customized (Marc J. Rosenberg & Steven Foreman 2010). Live e-learning is capable of instant updating, storage/retrieval, distribution and sharing of instruction and information. Soft skills such as management, leadership, or team building can be tackled in this environment. However, this type of training works best if the class size is limited to 25