Ais Project Essay example

1030 Words Feb 24th, 2013 5 Pages
PART A

SAP BASICS
1.(4 points) When should you log off the SAP system and why?
Answer:
when I am finish using the SAP system, I must log off.
Because if I don’t log off the system, someone may enter the system behind me and do something that I don’t want to do in my system.

2.(2 points) What is the check mark icon on the Standard Tool bar used for? What is the white box at the top left of the SAP system used for?
Answer :
You can click it to enter the transaction you type.
You can enter any transactions for easy access.

3.(2 points) What is a “robust” password? Why is password control important?
Answer :
(1)“robust” password:
Easy to remember but difficult to guess
6 – 8 characters in length (prefer 8)
No repeating
…show more content…
Answer :
Accounting, logistics
PART B
1.(4 points) Exercise 7: Record the storage location and quantity of inventory for this material:

Material | Storage Location | Stock Type | | | Unrestricted Use | Sales Orders | Scheduled for Delivery | SPEN164 | SPEN164 | 0 | 150 | 0 |

2.(8 points) (CHALLENGING STEP) Find the 3 accounting entries that happen in the Purchase to Pay Process and do screen prints of them to attach to your homework document (hint: Use Transaction Code MB03, FB03, Accounts Payable Subsidiary ledger detail). These entries will show you the debits and credits that happened “behind the scenes”. Do a screen print of each of them as follows. PART A: (2 points) Show what happens when we receive the goods. PART B: (2 points) Show the accounting entry when we book the accounts payable invoice. PART C: (2 points) Show the accounting entry when we pay the invoice from the vendor. PART D: (2 points) Explain how the accounting is integrated with the business processes in your own words.
Answer:
A.
B.
C.
D.
When we receive the goods, inventory ledger increases and the offsetting entry--GR/IR account also increases. When invoice has come, account payable increases and GR/IR account decreases. When we pay the invoice, Bank account decreases and account payable decreases.

3.(4 points) Exercise 20: Do a screen print of your document flow. This should show that all documents have
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