Assess The Importance Of Travel And Accommodation Arrangements For A Selected Business

| Used to keep track of all the financial transaction in a business such as all items purchased, all bills paid, and all payroll calculations

When arranging a meeting types of information may include the reason for the meeting, the time and length, the date and location, what resources are required and a list of required attendees and their contact details.

Aspects and factors to consider when planning journeys include; anything that the individual may need i.e. finances, medication, ratio of staff and how the journey is going to develop, the outcome of the journey and any health and safety factors that may be relevant to the journey.

Collection of information is essential to support the major functions and activities of the organisation. To ascertain this it is essential to have regular reports of the organisation and to do this you need regular financial reports and audits. A true vision of the organisation will give any management a better understanding of their situation and will thus help them to make a good viable decision.

You should develop information provided in P1. You need to consider why these links exist and why relationships are formed, explaining how they affect the organisations concerned. E.g.

Having correct information will mean all entries are up to date and it will avoid any double-bookings or clashes.

All businesses and organisations have to check to see that the information they have stored is accurate. For example, the money coming in and going out have to be correctly recorded otherwise it will look as if the company has not made much profit and it can affect the share prices of the company, affect the employees as the company might not be able to pay the employees and will have to cut down on staff, lenders will not agree to lend money, etc.

Example: This is a way for the company to keep up with what is being sold and how much each year.

Keeping good records of all contributions that are made and put into the account is very important. Recordkeeping helps to keep the system accurate and helps track the earning and loses of the investment plan, and the expenses and benefit distributions to the participants accounts.

Organisations are required to keep data to meet legislative and regulatory law, such as pay records to supply to HMRC for tax and NI contributions and records of training given to staff to confirm with Health and Safety Act and Fire regulations.

One of the very important techniques that I learned on this book was the power of word of mouth. Basically when a group young adults went for a trip, they makes sure that everyone will have an awesome trip and when they came back they will tell their friends and relatives about their experience. They will spread the word on how amazing the experience they had on the trip. They will talk about what attractions they’ve seen or where they went in Europe or what activities they did. At this point, when other people heard about their great feedback for the trip, it will give a huge interest to other people. For me personally, if my friend went to that trip and told me that she had a really great time on the trip, I would definitely book on that trip too if I want to travel. It will give me an interest and it shows that I can trust the company because they had a really great customer feedback. Another thing is to treat the passenger’s complaints seriously no matter how big or small it is because you’ll never know what could happen and it could possibly affect the whole company. Make sure you identify and diffuse any issue before it becomes a major. Because if you didn’t solve the problem, it doesn’t only affect the company but also the customer’s loyalty and trust which is very important for a business. When you make sure that you satisfied their needs even though you made a mistake, you can solve it earlier or later before it gets

In order to satisfy legal obligations we collect such information as contract arrangements, employees’ duties, payments, working hours, holiday entitlements, bonuses, as well as documents relating to health and safety. It is important for the organization to timely provide accurate and valid data in order to avoid fees or other sanctions for the Inspections that can check any data regarding individual employees.

To illustrate the importance of maintaining a good accounting system for tracking company sales and expense data.

The Hotel is situated in the bustling East Cork market town of Midleton, located just 14 miles (15 mins drive)

A lot of business travellers want to stay in well known hotels like Mariott or Hilton. Only 16% want to stay in individual hotels. So for the industry it is important to have a very good reputation. Of course the people try to get the best price for a room and most hotels have company rates which are below the normal rack rate. Also important for a booking is the location of the hotel and the bonus programs. For 26% of the guests Airline milage is important. So the hotels have to work with airline companies and they want special conditons as well.