Improving Business Writing
Why is writing important in business? Writing is essential in any form of business. We use writing in all types of communication such as: email, facsimile, letter writing, etc. Writing skills are important to the business professional because it prepares the workplace for well-written business communications. The three topics I will cover can serve as an outline for improving writing skills in businesses. The topics are principles of business writing, how to write an effective business letter, and how to improve business writing within the company. These topics will aid in examining and improving our company's employees writing skills.
First, there are "four principles of writing: Empathy,
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Following the Attention Line is the Body. The body contains detailed information about the topic. The body includes the introductory paragraph, one or more body paragraphs, and a concluding paragraph. Finally, there is the closing. The closing is usually ended with a complementary closing and signature. A list of examples include: Sincerely, Cordially, Best regards, and Yours very truly. Remember to capitalize the first word in the complimentary closing and end it with a comma. After the closing, there is a copy line. When the copy line is used, other people know who will be receiving a copy. The copy line usually includes a symbol: c: for copy, pc: for photocopy, and bc: blind copy (used only to limit readers of other copies). The names of the recipients should follow these symbols listed in organizational rank (Writing@CSU: Writing Guide, 2004, p. 1). All of the components discussed above are effective ways to write an effective business letter. An effective business letter speaks to a specific reader. Therefore, the right type of business letter must reach the reader. The most common types of business letters are: 1) Acknowledgement Letters, 2) Adjustment Letters, 3) Complaint Letters, 4) Inquiry Letters, 5) Order Letters, and Response Letters. (Writing@CSU: Writing Guide, 2004 p. 1). These type letters helps guide the reader to understanding what the writer intended. Nothing can be more
Poor writing skills have become a major problem in corporate America. Many of today's employers say that good writing skills are essential not only for existing employees but also for new hires (Simkin, Crews, & Groves, 2012). In a survey of 120 U.S. Corporations, nearly a third of all employees have poor writing skills. Who is to blame for the lack of writing skills of Americans today?
Letters are used to let customers know of changes or asking them to call if necessary
The provision and use of personal protective equipment could include using gloves, glasses, earmuffs, aprons, safety footwear, dust masks.
Carolyn Isherwood, ID #21108433 Exam 05002400 1478 Angelus Hill Road, Hemet, CA 92545 isherwoo@fusion.gat.com Phoenix Advertising 112 South Front Street Charlotte, NC 12345-6789 January 31, 2011 Gregory S. Forest, President Phoenix Advertising 112 South Front Street Charlotte, NC 12345-6789 Dear Mr. Forest: Until the 4th quarter of 2010 the Roanoke branch had consistently ranked in the top 90th percentile with regards to productivity. They have received numerous coveted awards including “Most Innovated Advertiser”. Unfortunately there is evidence of some contention among the employees, which has resulted in a 20% decrease in productivity. In my capacity as Vice President of Human Resources, I have met with Kristina Jarrett, CEO of the
In order to effectively communicate, one has to be able to convey a message through a letter, which would be an easy thing to do if one has a mastery of their writing skills. The following presentation describes what a letter is and outlines various types of letters. Also included in the presentation is the various rhetorical elements that can be used to help strengthen one’s quality of writing. The letter presentation helped in developing skills in not only writing, but also public speaking, which is another skill that is highly valuable. Verbal communication is just as important as written communication. Having a multitude can make one marketable when trying to achieve professional goals. In relation to the college essay example, an interview is another common component of the college admissions process, and being able to convey thoughts verbally can show one’s intelligence and
Correct The business letter form your text explains can impart directness yet seem intimate is the
Standard conventions exist, like the use of “Dear Sir” that’s normally found at the beginning and the use of “Yours faithfully”. This is used because the person isn’t known because they might be a company. The use of “Dear Mr” and their name, and “Yours sincerely” will be used since the person is known. Letters tend to use standard layouts. These are usually blocked, semi blocked and indented. House styles can be presented for organisations. This could be things like fonts, formatting and etc.
* Writing skills can affect the success of a business/the success of a person working a business.
Business Writing is a type of written communication, usually with standard structure and style. It addresses the needs of specific audiences and has style and lists for a particular topic that concerns business.
It does not require any personal information and gives clear instructions on what to do. I am least confident about the business letter because you never know who will be reading it, what will be his or her expectations. Also because it contains a lot of personal information, if you write one thing wrong and you will not get a job. In my case, in order to make something perfect, I usually get stressed out and mess it all. To increase my confidence I should read more business letters online, write few myself and get them checked by an experienced individual. I will encounter a memorandum if I have to give any information to my colleges, a business letter if I am applying for a job and a research report if I have to give the information to an
Review Ch. 5 of Business Communication to learn more about revising messages before you start. Use the following questions as guidance when you proofread the message.
Employers and educators realize the importance of good writing skills but many business employees have writing deficiencies, costing American businesses billions of dollars every year. According to a study conducted by the National Commission on Writing (NCW) in 2004, American businesses may spend close to $3.1 billion yearly on the remediation of employees’ writing deficiencies. Consequently, employers are dissatisfied with employees writing skills and even more disappointed in the skills of new college graduates.
After the body of a professional letter, the closing will include a signature followed by the sender’s typed name and address.
This case study focused on one component of the program: the process of teaching and assessing business writing for the MBA program. Furthermore, they also offered ideas for helping the students who struggled with weak writing skills. The literature on business writing courses is limited, of the 32 programs studied, 18 had required communication classes, and only four had writing proficiency requirements. The
Success in any business depends on one thing: the ability and knowledge to communicate. The knowledge of good business writing is a very important factor and part of our day-to-day business. We have to understand and take some time in writing business letters. It will require a little planning and some thought, but for the company, it can make the difference between successful and failed business deals. We must not forget that our aim is to build a lasting relationship with our internal and external clients.