Conducting An Effective Professional Meeting

When arranging a meeting types of information may include the reason for the meeting, the time and length, the date and location, what resources are required and a list of required attendees and their contact details.

When inviting people to a meeting, make it a point to mention why they are expected to attend. This gives them time to prepare, and keeps them alert and interactive throughout, it is best to only have people who can contribute to the meeting for example were they given any action points to achieve in a previous meeting that need to be followed up?, would the individual bring anything new to the table? Do they

Meetings management involves a variety of different activities. Before a meeting has begun the office administrator should make sure that he/she has booked a room for the meeting and that it is in accessible location so that it allows access for anyone who is disabled and it complies with all current government legislation. The secretary should make sure that all the equipment is already set up in the room and check it is in good working order. For example: a computer and a projector if there are going to be presentations of any kind. There should also be sufficient refreshment available. An agenda which contain: Apologies, minutes of the previous meeting, matters arising, any other business and the date of the next meeting. This is sent to all attendees of the meetings in advance so they know what is being discussed.*

Minutes of meeting: Title; date; place; attendees; apologies; matters arising from previous meetings; record of business; action points and details of next meeting.

follow the process and when the meeting is done, I reflect on what occurred in the meeting and what my actions were. Through reflection, I find that I should have done things differently or have included other strategies. I feel that I am learning a lot through reflection and redirection, but am hard on myself because I think I should have done this or that.

Meetings can be used in different ways and can have different agenda’s to others. They can be used to inform, seek ideas, clarification, resolve problems, discuss proposals, settle disputes and take decisions.

The purpose of holding a meeting is to discuss topics that are relevant to the running of the business and to keep all working together towards the same goals. During the meeting it is important to record what actions have been decided upon, who is responsible and what the milestones and deadlines are. The minutes accurately record summaries of the discussions held and decisions made at the meeting.

1. The meeting needs to be held in a quiet and uninterrupted place and fixed times to ensure consistency.

Meetings are a common tool used by companies and organizations for a variety of purposes, and they can be implemented in a variety of ways. Properly implemented, meetings can be effective, productive, and increase involvement of the participants at the meetings. If not implemented properly, meetings can be costly as well as unproductive for both the leader and the participants. By examining recent meeting characteristics of Wheatridge Park Care Center and the Phi Theta Kappa organization at Seward County Community College, a better understanding of the positive and negative aspects of various meeting styles may be explored through applying and analyzing the events of the meeting against conflict management principles recommended in Raines (2013).

I will observe the preparation of my manger before the meetings and watch her interactions with the others in the meetings. I will take notes of the way people address each other, their body language, and what materials they bring to the meetings. I will be watching for any particular members who dominate the meetings and how the others react to that domination. I will also take note of the ones who do not have much input and watch how the others interact with them. I will be looking for professionalism with everyone involved by verbal and non-ques. I will take not of how information is presented and if it is brief and to the point or if there is a lot of detail included. I will also be listening to the actual content of the meetings and pick up any information I am not familiar with. I will pay special attention to staffing plans and any budget discussions involved in these meetings as they will be of importance when I move into a management role and I hope to learn valuable information that I will take with me throughout my career. I will write all of my observations on paper to reflect on after

Group member cohesiveness was absent from the group meeting for several reasons, but the primary reasons were due to the fact that the group members did not have a common description of value or structure to the discussion. Each member viewed their own area of involvement within the organization as being more valuable than any other area, and it was this exclusion of other valuable traits that lead the group to begin to clash in such a

The purpose of a meeting is to inform team members of ideas as well as problems that may arise. During meetings, attendees will have the opportunity to voice their opinions and views whilst listening to others points of views. The attendees of a meeting should be people who have got a purpose and opinion towards the agenda of the meeting. Also, a meeting should include a minute taker to record important notes and also a chair.

As a team, we will, keep any issues that may arise in meetings confidence with the team unless otherwise seeing fit to deferring to any outside mediator. Be respectful of all’s ideas, comments, viewpoints, values, backgrounds and experience during online meetings. Arrive on timely fashion to all meetings, defined as in the span of five to ten minutes prior to the set meeting time. All decision will be based on a majority vote among all group members, in

The interpersonal interactions between the two groups during meetings were not conducive to progress. During meetings the business team members often felt lost, confused, and would

This paper was prepared for MGMT 170Managerial Communications, taught by Professor Amantea during the Spring 2016 Semester.