Importance of Data Collection

Legislation is a law or act which has been enacted by a governing body. Legislation can have many purposes: to regulate, authorize, provide (funds), declare or to restrict. Legislations are important throughout any work environment and society as without them we are not protected from

given extra safeguards for sensitive information – e.g. ethnicity, political views, religion, health or criminal records

* To maintain clear and accurate records, as well as confidentiality records within the work practice

Well-organized file names and folder structures make it easier to find and keep track of data files. A system needs to be practical and used consistently. Without organization, you cannot report data effectively.

All operations within an organisation must be viable through legislation. Legislation often constrains just how much information an organisation can have and the manner in which it can be used. Legislation exists to protect both employee and employer from unfair conduct. Legislation is a law which has been produced by the government. Legislation exists to authorise access to particular files, to sanction individuals who do not abide by guidelines set, to restrict how much information can be given, etc. For example, employees must have a formally written contract of employment prior to commencing work with a company. It protects employees against unfair dismissal and states that a redundancy pay must be paid if the

In addition to that, company must develop policies about dealing sensitive data, for users and IT department. Such documents may vary from company to company but there are some important aspects that each of them must include:

Legislation is essential in order for a civilised society to function effectively and appropriately and to provide standardised

The main purpose of storing information is for easy retrieval in the future when it is required. Storing certain information may be part of company policy. There will be procedures in place in order to make sure files are stored correctly and in line with data protection. Depending on the type of information, information can be stored in either filing cabinets or electronically. Depending on the nature of the business, different types of information will have to be stored, for example a legal practice needs information such as court

Data management is vital to any business as this is a key tool to an organisations business improvement, as you can refer back to data, and compare them against benchmarks. Analysing data can provide evidence for possible future structure such as identify trends, as well as indicate where improvements can be made. However there are strict procedures to be followed when collecting and storing data.

will hold attendance data for all students registered on all courses but it will be possible to

There are a number of methods of collecting data, some of them are – questionnaire, surveys, checklists, interviews, observations, focus group etc (Cordray, 1986; Einhorn and Hogarth, 1986).

Another reason to collect and record data is to comply with legal requirements and legislation, for example the principle of equality. If we have in our HR department adequate personnel records, we can make sure we are complying with the law and therefore

Using your own organisation information to identify a specific area of data. Analyse the data and present your findings in a way that will assist an aspect of decision making in the area of data selected. Your analysis should be presented in a report covering:

a) “to be able to retrieve information whenever it is needed. For example each organisation has to keep accurate records or information of their employees in order to be able to use this information for planning ahead (…)

3. What would you recommend as effective methods for this organisation to store the data, and why? (Give two different options)