1. Compare and contrast phases, steps, techniques, and deliverables.
Phase: it is the categorization of work that is to be performed
Steps: The process that is involved in completing the work in a particular phase
Techniques: The approach which helps to complete the steps involved in that particular phase
Deliverables: The result/output that we get after completion of work
So in order to complete a task we categorize it into different phases and each phase consists of sequential steps that are to be performed using different techniques so as to get a desired output
Let us relate this to some real time scenarios
I decided to clean my room.
So the phases involved in cleaning my room are:
a) Cleaning the floor
b) Sorting my books in a shelf
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After identifying the need and how it influences the current business value, then we check practically whether it is possible or not with the support of IS team and the department/person who identified the need (called as project sponsor). This is called feasibility analysis. The system request and feasibility analysis are the deliverables that we produce to the approval committee to get a permission to start a project.
2) Project Management: after we get an approval from the committee, the project manager develops a project plan which describes the execution of the project and control of the project using different techniques, the way the team is going to build it. It also describes about the responsibilities of the team, work that is assigned to the team and the timeframe to complete the assigned work to the team and the way the team is going to manage it.
The deliverables of planning phase are: system request, feasibility analysis, project plan
4. Describe the principal steps in the analysis phase. What are the major deliverables?
The steps involved in analysis phase are:
1) Analysis strategy: The team who are working on developing a new system should analyze the existing system and the problems it is creating and the ways to overcome these problems in the new system.so an analysis strategy is made to help the team in analyzing the existing system and what it is lacking of.
2) Requirements gathering: gathering some information by
At this point the scope of the project has been defined in detail and the project team are ready to be appointed. Although a Project Manager can be appointed at any stage of the project, s/he will need to be appointed prior to the establishment of the project team. The Project Manager is responsible for all aspects of project performance including: planning, budget execution, project execution, and close-out Funding.
Virtually every step in professional project management includes project planning and replanning (Allen, McLees, Richardson & Waterford, 2015). Management needs to plan, define goals, institute a plan of action or policy regarding achieving stated goals, and develop a formula to obtain the primary objectives of the organization. A plan enables a manager to establish tasks and schedule
An old adage-plan the work and work the plan, in essence this is the key to successful project management. Project Managers (PM) must first plan out the project and then monitor and control the execution of the program work. There is a tendency for projects to short change the planning process. This is a common mistake. The time spent properly planning will result in reduced cost and duration, and increased quality over the life of the project. Using tried and true best practices for a PM will provide assurance that the program /project will be beneficial and successful.
A project manager must be a skillful planner and can inspire his or her team to produce as needed. Per LaBrosse (2007), project management can be used throughout the organization to boost personal and collaborative productivity by building a standardized system that embeds best practices into the way projects are managed” (p.26).
During project planning, project teams complete the bulk of their planning work preparing the functional specification and solution design and preparing work plans, cost estimates, and schedules for the various deliverables which they roll up into a master project plan and master schedule. Project planning follows envisioning and is kicked off after the project team meets the requirements of the Vision/Scope Approved Management Review. Prior to
Project Management is the art of arranging, sorting out, spurring, and controlling resources to attain specific objectives. A project is a brief endeavor intended to deliver a unique product, service, attempted to meet extraordinary objectives and goals, commonly to achieve helpful change or included quality.
Project management plan is the records of all the processes and procedures that are in effect to provide information to project team, manage the scope, costs, time and quality of the project.
ensuring the job is run in compliance with all relevant legislation, codes of practice and company policies and procedures etc.
The Project Management Plan provides the framework to manage the various resources required to meet project goals and objectives. The Plan clarifies roles and responsibilities for project stakeholders and intends to focus the project on performance standards that meet the defined scope, time requirements, and budget requirements. Periodic changes and updates to this plan may become necessary and shall involve participation of all project stakeholders with the approval of the project sponsor Mark Johnson, VP of Strategic Planning and project approver and the Chief Financial Officer, Clair Adams.
A project manager can be considered the project owner. A project can be anything from
Project Manager is responsible for performance measurement which includes finding variances between planned and actual work, cost and schedule. The project manager assigns the tasks to the team members and they follow the required course of action. The project manager provides the status reports to all the vital stakeholders in order to provide visibility. The Stakeholders review the metrics and variance and initiate necessary steps for the variances determined in order to complete the project within budget and time.
The Project Manager has some tasks that have to be carried out, he/she is responsible for the full project. The Project Manager has to make the best use of all the resources so the project can be completed successfully. The project Manager sets the boundaries for the project, such as schedules and what is done and when it has to be completed.
System development can generally be thought of having two major components: systems analysis and systems design. In System Analysis more emphasis is given to understanding the details of an existing system or a proposed one and then deciding whether the proposed system is desirable or not and whether the existing system needs improvements. Thus, system analysis is the process of investigating a system, identifying problems, and using the information to recommend improvements to the system. System design is the process of planning a new business system or one to replace or complement an existing system.
Systems analysis refers to a problem solving technique where a business or procedure is studied and the goals are identified in order to create information systems to help the business achieve their goal more efficiently and easier. Systems analysts obtain feedback from the system users in various ways e.g. interviews, questionnaires etc. More importantly they find out from the users what their specific requirements are regarding the proposed system and then use the information obtained to formulate requirements for the system, the system is then written ensuring that all the requirements and expectations are met.
Project management is a series of steps taken in sequence to manage a project through all phases from conception to completion. The steps are documented in a strategic plan. The plan is used to ensure that all parties are working towards a common goal. Project management requires applying knowledge, skills, tools and techniques to specific activities in accordance with established standards and guidelines. There are five basic functions of project management: planning, organizing, staffing, directing, and controlling. Basic activities of project management include: identifying project requirements to define the outcomes; addressing various needs, concerns and expectations of others; setting up, maintaining and carrying out communications; managing others; creating project deliverables; and balancing competing project constraints.