My mind was racing after a recent #ICMIchat on the subject of contact center quality programs. As the group exchanged ideas I felt inspired to develop my qualities philosophies into something you could implement to improve your quality program today!
This might sound familiar – a 100+ point quality form that covers everything from how to answer the phone to the number of times you should use the customer’s name. Line by line the agent is told all the ways they could improve with a final “pass/fail” score.
As Ladona Stork discusses in her article, Why You Should Stop Nit-Picking Your Call Center Rep 's Work, line by line nit-picking doesn’t work. Specifically, Ladona points out 2 common issues with this approach:
1. The agent becomes overwhelmed
2. The agent feels unappreciated
Further proving the point, a study titled “Best Practices in Quality Monitoring and Coaching” by Dr. Jon Anton and Anita Rockwell (free download from Benchmark Portal) noted the most common negative feelings expressed by agents regarding their quality evaluation program:
¥ They are only trying to catch me doing something wrong
¥ I am being policed
¥ I feel like “big brother” is watching me
¥ I do not do as well when I am being watched
¥ I get very nervous when someone is watching me work
This isn’t news to you. You have heard/experienced this in your center. So how do we do better? How can we measure the quality of our service and ensure a positive customer experience without crushing the
Benchmarking, when used, improves the performances in companies by looking, identifying and applying the best demonstrated practices to operations and sales.
Improve the customer service and make sure the customers give no complaints and make sure they are satisfied with all the services provided by the company and keep close contact with the customers and be very friendly with them and keep them happy. Give the regular customers’ high discount and encourage them to come more often. This is our main goal for us to achieve because we want to make sure the customers are satisfied with our services.
Senior leadership must determine and direct the level of quality that is acceptable within the organization. Leadership should prioritize areas of quality and use data based on benchmarks from other facilities. (Dlugacz, 2006). In addition the author states there are some important areas that must be monitored for quality. Compliance must be followed by leaders and all
When operations are overwhelmed by waves of new business, remember that a positive customer experience is at the heart of every healthy venture. Invest resources–capital, people, technology, training, etc.–to be sure you deliver on your promises. You can manage risk and preserve flexibility by hiring temporary staff or outside partners to help with delivery. Most importantly, ensure that an accurate customer feedback loop is in place, so that you can understand the value customers are receiving.
Complacency is a killer. Never settle for being “ok” or providing adequate service. Challenging yourself to see how you can take your customer service to the next level is the only way to keep building forward momentum. Finding new, creative, innovative ways to “wow” your clients will keep them happy. Research new technologies to automate your billing process. Offer early pay discount options. Patient account portals to allow access to statements, account history and more gives patients the transparency they want and builds the revenue cycle you need.
Customer complaints have over doubled in the last few years. This shows some big issues in the customer service management. Research which areas customers are most dissatisfied with and support the staff in gaining new skills to meet the customers ever changing needs.
Recently I have noticed more consumer complaints from poor service, more specially, service mistakes and customer mistreatment. When a mistake occurs, we do not handle customers in a courteous manner. In addition, we play favorites with customers and some of them are not getting the attention they require. To
Many practices struggle to keep track of which quality metric reports payers expect in a given year. The most effective way to deal with this problem is to stay in touch with payers. Constant communication with payers can help practices get a better feel for the payer’s long-term priorities and future measures. If payers share their plans, practices can be more certain that their investments in performance
During my internship, my first primary task I performed is quality control and quality assurance. The duty I performed was commissioning for life safety. For the duration of the commissioning phase, I was assigned an area to walk the fire marshal through. I was responsible for reviewing all submittals and drawings for the emergency power test, fire sprinkler test, fire alarm and smoke control doors test. To begin the commissioning phase, the quality control manager instructed me to pre-test the emergency lighting, integrated automation, smoke controlled doors, and fire suppression system. The pre-test is approved by the quality control manager in order to schedule the fire marshal for the final walk through.
From the top to the bottom, everyone is responsible to maintain safety throughout health care organizations. This is one of the fundamental reasons for having these six goals in an attempt to improve the quality in patient care (Finkleman, 2012). We must work consistently and collaboratively adhere to these goals in order to achieve quality improvement. Also, health care professionals need to understand the rationale for applying these concepts into their scope of practice. According to our lesson this week, (Chamberlain College of Nursing, 2016) “Quality Improvement is about inspiring change.” It is never easy to implement change because you are always going to face obstacles.
With respect to staffing, I found that I initially had trouble serving customers quickly enough during peak hours. Customers dissatisfied with their queue times often left the store, resulting in lost sales.
I feel that your employees need to be a little more experienced in customer service. I didn’t appreciate the service I got at your store. I hope to get better service next time
Employees must first align their perceptions of service quality to what the customer’s perceptions are (Becker & Wellins 1990). Understanding what drives the customer establishment relationship is important to turning one time customers into loyal
Provide a means for customers to provide feedback after calls to acquire their satisfaction score on the overall service experience and allow them to point to areas that need improvement
The President Ralph Larsen has realized that Wengart has some major problems with the quality however he is focusing on the profitability instead of the longevity of the company. He needs to have the team focus on improving the quality problem or the company’s profits will continue to decrease. Larsen in the effort to improve the quality has decided to seek out help from an OD practitioner who suggests to Ralph to implement Top Quality Management (TQM). Larsen feels that this should be easy to implement and hands it off to Kent Kelly the Vice President. He feels that the TQM program was a matter of common sense (Brown, 2011, p. 365).