The Function Of Communication When You Are Strategically Planning For Change

Describe how to use different methods of communication to ensure that the work carried out is productive.

We all took time to read each students case and formulate our own opinions and ideas before bringing them before the group. Each group was giving all the time they needed to prepare there discussions. We were able to reach consensus by listening to the opinions and feels and arguments of all other group members. We actively listened to each other point of view. After each group member spoke we discussed the reasons behind their answers.

This can be done with fun activities to have everyone included, or even a story to show differences.

Strategic planning within a company is a tool used in companies that help mature areas in total quality management. This type of planning creates a cohesive management system for lower level employees to better adapt in. “Strategic planning determines where an organization is going over the next year or more and how it 's going to get there. Typically, the process is organization-wide, or focused on a major function such as a division, department or other major function”(McNamara, 2008). In order to plan effectively one must first make a clear assessment of the plan and have an analysis on the corporations mission statement and objective.

(1) The management team must adopt a strategic management plan. First of all, they have to develop a clear vision and a mission statement to inspire and motivate all the frameworks for the company’s future strategic planning. According to “Mission Statements and Vision Statement” (2011), “by crafting a clear mission statement and vision statement, you can powerfully communicate your intentions and motivate your team or organization to realize an attractive and inspiring common vision of the future” (p.1). The management team should create a mission statement that describes the company’s purpose and primary objective. For the vision statement, it should include the company’s value and purpose of the company. With a clear vision and mission statement, management and employees would be able to follow the right direction as a team. They also need to define “who their customers are, what products and services it supplies, and how these products and services are provided” (BUSN 460 Week 1 video, slide 3).

Communication is a very intricate part of a successful strategic plan. Collaboration with the board, executive leaders, management team all the way to front-line staff must be informed what the strategic plan is and how it relates to the mission and vision. The mission, vision, values, goals and objectives of the organization must be organizational-wide dissemination. In order to have an effective and efficient strategic plan one must first select a strategic leader to help decide what their mission and vision will be. “Strategic leadership involves creating a vision and strategy that helps the organization succeed at its mission in both the short and the long term” (Spath, Abraham, 2014).

To many people, strategic planning is something meant only for big businesses, but it is equally applicable to any type of business entity or organization. Strategic planning is matching the strengths of an organization to available opportunities. To do this effectively, an organization need to collect, screen, and analyze information about its environment. The organization also needs to have a clear understanding of its strengths and weaknesses - and develop a clear mission, goals, and objectives (Wikipedia, n.d.). Acquiring this understanding often involves more work than expected. The organization must realistically assess its current state and device a plan of action to successfully make it better. So how does an organization gauge

Pass out a handout explaining one of the above issues to each group. The issue will be defined on each sheet and the group will create strategies or “food for thought” statements for each issue.

Kaufman states that ideal strategic planning “identifies results based upon an ideal vision” (p.12). Creating a shared vision is identified as one of the five practices of leadership (Kouzes & Posner, 2012). The creation of a shared vision is fundamental to moving an organization forward. Creating a shared vision consists of two parts; first, identifying and clarifying the desired outcomes, and second, communicating those results to the team in a way that creates ownership and a shared

conversations and be allowed to get away with it and to have their ideas and contribution

Strategic planning is an important factor to the livelihood and success of an organization. It is stated that strategic plans are usually thought out over a span of one to five years, and is updated each year (Hill, et al., 2015, p. 12). In addition, according to Hill et al., (2015) planning and strategy implementation involves “taking actions consistent with the selected strategies of the company at the corporate, business, and functional levels; allocating roles and responsibilities among managers; allocating resources; setting short term objectives; and designing the organization’s control and reward systems” (p.

What plan do you suggest for handling communication problems involved in the given scenario? Why?

Effective communication is the live line of any successful project, the root cause of most project failures is poor communication. It is important to develop a comprehensive communication plan for the project, and this plan must be vigorously implemented. According to Wysocki R. (2009) good communication management will will clearly identify the project stake holders, what their information need will be throughout the duration of the project, and the means for information transmission. Information must be complete and clearly communicated, there should be a means of double checking that the intended information has been clearly transmitted and received.

Strategic plan is the start of Visioning. You need to determine how best your department can bring about the changes that will sustain those plans, once the organizational strategic plans have been set by your leaders.

The last role of communication to be mentioned here is that of communication between the different levels/ departments in the organisation so as to ensure strategic coherence. (Angelopulo & Barker, 2015). This role helps in aligning