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Module One: Homework
Christian Academy Charter Elite School
Instructions:
Answer the questions below.
Minimum 3 sentence per question.
5 points per question and 30
points overall.
Situation:
Tarek, Jackie and Laura are assigned to the audit of the Christian Academy Charter Elite School
that is in Central California.
Tarek is the audit manager from the outside CPA firm and Jackie
and Laura are the audit staff assigned to this year’s audit. The school is having its first audit and
there are no workpapers for the prior year. Jackie and Laura have been assigned to audit the
travel and entertainment account.
The accounting department does not use a software program
for documentation on the travel and entertainment account.
In addition, has no documentation
for travel and entertainment reimbursement claims of the school district’s manager, Steve James,
but has been reimbursing him regularly without documents.
Steve learns about the concerns of
the auditors and has the following conversation:
Steve: “I called the hotel, but they have sold to another chain and they say that this
booking record is no longer available.”
Jackie: “Did you pay by credit card?”
Steve: “I pay cash at this hotel since I don’t have a credit card.”
Jackie: “Did you get a copy of the hotel bill?”
Steve: “Anything that I got – I would have given to Jennifer in accounting department.
I
am not sure what happened to it.
I am bad with keeping receipts.”
Jackie: “That’s a problem.
We have to document all of your travel and entertainment
expenses.”
Steve: “I gave the paperwork and I cannot get it now.
So, what do you want from me?”
Questions:
1.
Was Jackie rude to the manager?
Why or why not?
I do not believe that Jackie was rude to the manager. Jackie was assigned to work on the
travel and entertainment account and has a responsibility to attempt to obtain the
documentation. Jackie could have phrased “That’s a problem” better and explained to
Steve in a calm demeanor that he needs to retain invoices for accounting documentation.
2.
Do you think Jackie and Laura have the right to question the manager’s integrity?
Why
or why not?
Jackie and Laura absolutely have the right to question the managers integrity. A big part of being
an auditor is having professional skepticism and when no documentation exists red flags should
be going off in your mind. However, I would not question his integrity to Steve. First, you need
to loop in the in charge of the audit and analyze other accounts to see if you obtain the same
conclusion and have a Parter have the discussion with Steve.
3.
Analyze the manager’s position and statements from the perspective of trustworthiness.
Does the accounting department bear responsibility?
Is the absence of evidence in this
case leading to the conclusion that there is no evidence?
Both parties bear responsibility. The accounting department should not be paying Steve
without proper documentation and Steve should ensure the accounting department is
retaining the receipts or making a better effort to obtain the receipts.
The absence of
evidence points to the conclusion that there is no evidence as the accounting department
does not have it and Steve is unable to obtain the documentation. It appears they will
have to issue a material weakness for failure to provide support.
4.
What do you think should be Jackie’s and Laura’s concerns about the situation?
Be
specific in regards to the internal control failure found.
If you find an internal control
weakness, what is the next step in the audit process?
I think Jackie and Laura should be concerned that is a massive failure of internal control.
Their next steps would be to inform Tarek and see if they are able to rectify the issue. If
management refuses to address the issue, then the audit team needs to disengage and
report to the appropriate authoritative entity.
5.
Assume that they do inform Tarek.
What would you do if you were in Tarek’s position?
Would the amount of the hotel bill change your answer?
What ethical accounting
challenges do Tarek, Jackie and Emma face in this situation?
If I were Tarek, I would first try to rectify the issue with Steve and see if he is able to
retrieve the documentation. If he is unable to do so, then I would go to Steve’s Superior
and inform him of the issue. The amount of the bill would not change my answer because
internal controls are supposed to catch this type of issue. As long as Tarek Jackie and
Emma document their findings and procedures, I do not believe there is much of an
ethical issue. They are not part of the potential fraud.
6.
Assume that they do not inform Tarek, but he finds out from another source.
What would
you do if you were in Tarek’s position?
Consider in particular your reactions to learning
this information from another source, not from Jackie and Laura.
I would be disappointed in Jackie and Laura. However, as audit staff I would not except
them to understand maybe they were unaware of the severity of the issue. I would use it
as a learning moment to ensure that they do not make the same mistake again. The Audit
Manager bears responsibility for the audit so they should find out regardless of whether
or not they tell Tarek. If you are too hard on Jackie and Laura, they no longer want to
work on engagements with Tarek.
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