IT 510 Module Two Homework Activity

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Information Systems

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Feb 20, 2024

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IT 510 Module Two Homework Activity Use Microsoft Project to review the plan provided to you. The project plan is the initial draft based on the case. You will need to analyze the plan and make proper adjustments to meet the timeline requirements, as well as to ensure that resources are properly allocated. Additionally, you will add resource per hour costs so that you can include the estimate of cost for the project. Perform the following tasks and prepare a document that includes the answers to questions in the task list below: 1. Using Microsoft Project, open the plan (Module Two Homework Project File, in the Assignment Guidelines and Rubrics section of the course). 2. Review the different project views. You can do this by using the drop-down arrow on the Gantt Chart icon in the top left of the project menu. Review the following project view: a) Gantt Chart—Usage Table i. From the Gantt Chart view, select the View tab from the top toolbar. ii. On the View tab, select the Tables drop-down and select Usage. b) Network Diagram c) Resource Sheet d) Resource Usage—Summary Table 1. Select the Resource Usage view from the Gantt Chart drop-down. 2. While you are in the Resource Usage view, select the View tab from the top toolbar. 3. On the View tab, select the Tables drop-down and select Summary. e) Task Sheet f) Timeline Reviewing these different views provides further insight into the project schedule. Note that the options under drop-down menus in Project will contain different content depending on which tab you have selected on the top toolbar. For example, if you have the Task tab selected, the Gantt Chart dropdown will have different options than when the View tab is selected. Similarly, the Tables drop-down will change the view based on the specific chart being displayed. 3. Return to the Gantt Chart view. Notice the total duration is 56 days, which is more than two months. a) Ensure that Auto Schedule is selected for the project. i. The status bar at the bottom of the screen should read, “New Tasks: Auto Scheduled.” If it does not, click on the New Tasks : . . . text in the status bar and select Auto Scheduled . 1. You can also change this setting by selecting the Task tab from the top toolbar and clicking the Auto Schedule icon.

b) Change the following 14d tasks to 10d tasks: i. Fact Find ii. Review Existing System iii. Create Web Page Prototype iv. Create iOS Prototype You realized that you meant two weeks, but that is 10 days in a project and not 14 days. Notice that the total duration is now 48 days and work is 768 hours, which is very close to two months in length. 4. From the Gantt Chart drop-down, select the Resource Sheet . a) Notice that two resources are red. These resources are assigned to more work than they have hours available to work. This means they are overallocated. b) From the Gantt Chart drop-down, select Resource Usage. i. While you are in the Resource Usage view, select the View tab from the top toolbar. ii. On the View tab, select the Tables drop-down and select Summary. In this view, you can see (in the grid on the right) the number of hours allocated per day for each resource. Numbers in red indicate that there is an over-allocation. c) Note that the following tasks are over-allocated: i. System Analyst 1. Fact Find 2. Review Existing System 3. Review Solution Architecture 4. Validate Prototype ii. Project Manager 1. Create Business Case Document 2. Create Schedule

3. Fact Find 4. Review Existing System 5. Determine Recommendation 6. Create Executive Presentation For each of the over-allocated tasks, note the number of work hours for each day in the grid on the right. (You will need to scroll horizontally to see all days of the project.) 7. Double-click the over-allocated tasks to get the Assignment Information panel. 8. On the General tab, change the Units from 100% to 50% and select OK. 9. Note the change in the number of hours on the task after each change. a. Repeat this process for each of the over-allocated tasks. From the Gantt Chart drop-down, return to the Resource Sheet view and note that the resources are no longer in red. All over-allocations have been resolved by reducing the units from 100% to 50%. 5. Return to the Gantt Chart . Select the View tab and, from the Tables drop-down, select Usage . a) Notice the following: i. Duration changed from 48 to 69 days.

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