HRM400 Project one
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1
Project One
Jeffrey Harding
HRM 400: Change Management in HR
Southern New Hampshire University
Rhett Beyer
January 31, 2024
2
To:
All IMF Plastics Manufacturing Employees
From:
Jeffrey Harding, HR Generalist
Date:
January 31, 2024
Subject:
Organizational changes needed to transition to a three-shift operation
Dear Employees,
Over the years, IMF Plastics Manufacturing has built a strong local reputation that has allowed us to realize growth across the company. Since the recent acquisition by Alpha Plastics, it has become necessary, due to the significant growth attributed to the acquisition of several national contracts, to transition to a three-shift operation from our current single-shift operation. This memo will outline the changes that will be implemented and how the HR department will assist with the transition.
The HR department will play a pivotal role when comes to identifying, preparing for, and
implementing change to prepare for future growth. Specifically, HR will be responsible for facilitating, developing the team, and tracking the work. HR will play a central role in change management. It has been HR’s responsibility to recruit, train, track, and support employees. HR
is at the center of any organization the encourages effective communication. An example of effective communication could include boosting employee engagement or giving information about policies. In either instance, HR communication plays a vital role both for employees and the wider businesses (McMenemy, 2024). Another responsibility of HR will be to ensure that employees are aware of impending changes and are properly trained to implement the changes to
minimize any disruptions and maximize the success of the impending changes (Abbas, 2022).
3
HR will also play a part in the change management process. It will be the responsibility of the HR department to design and implement training programs to help employees transition through changes (Abbas, 2022). Through a firm understanding of company culture and how employees may react to change, HR can give targeted support to those in need to assist in the training needed for successful change management (Abbas, 2022). Transition period as well as keep employees engaged as their input is being heard (qualtrics.com, 2022). As we transition to the three-shift schedule, it is important that managers and leaders assist in guiding employees through this process. Meetings will be held with managers and leaders along with the HR department to discuss and listen to feedback and answer questions. Collaboration among HR, manager, and leadership will be key in the success as we implement the change process. Through a collaborative initiative we can empower each other to design, implement, and evaluate the change process. Using techniques such as brainstorming, we can invite managers and leaders to solicit feedback and ideas to involve them in the decision-making process for the change. By collaborating and co-creating with managers and leaders, we can build ownership and engagement with change (Bozkurt et al., 2024).
As open communication is important to us at IMF Plastics Manufacturing, it is important that we have an effective communication strategy in place as we transition through the change management process. Through meetings we will be able to update the company as whole on the details of the change process. We will use written (e-mail) and verbal (face-to-face) communication methods to answer any concerns that arise from employees or managers and leaders to ensure that all voices are heard and make for a smoother transition period. Closely monitoring our channels of communication will allow us to track how the change process is
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