A Description Of A Project Communication Plan

2.1 It is self-evident that communication and interpersonal skills are crucial in the workplace. Good two-way communication is important to enable the flow of information in an effective way whether it be verbal or non-verbal. Good communication has a positive impact on the performance of the team including; everyone is clear what is expected from them, they receive good feedback and recognition of achievements which makes staff feel valued and boosts employee morale. The manager needs to be approachable and have a non-threatening manner so

“Developing excellent communication skills is absolutely essential to effective leadership. The leader must be able to share knowledge and ideas to transmit a sense of urgency and enthusiasm to others. If a leader can't get a message across clearly and motivate others to act on it, then having a message doesn't even matter."

According to, A Guide to the Project Management Body of Knowledge (PMBOK® Guide) (4th.Ed.), “Project managers spend the majority of their time communicating with team members and other project stakeholders, whether they are internal (at all organizational levels) or external to the organization” (PMI, 2008, p. 274). The PMI also suggests that project managers should spend 90% of their time communicating. Statistics shows that 20% projects are unsuccessful because of ineffective communication (Figure 1).

Ms. Geis feels that the communication skills that one must possess in order to make advancements in management are that one must be an effective communicator, know the work environment, and the people you work with.

6. How do you go about allocating resources, scheduling and keeping your team updated on the status of a project? (Open-ended)

After an interaction is initiated with a stranger or acquaintance, do your conversations typically proceed in disarray? Your mind races, you struggle with delivering a coherent message, but even more so the only thing you can focus on is your restless actions and how painfully inconsistent your paralanguage sounds. On the contrary, behind closed doors few people know that you are sort of like a big deal. Maybe you can’t relate to the prior, but it provides some insight into my own internal problem that I’ve struggled with until recently; appearing timid in certain social situations. Though, most of these episodes occur with unfamiliar people, it has surfaced among friends as well, but the likelihood and intensity of these behaviors appear to

Project team becomes up to date about any necessary changes in the project and notifies other stakeholders.

Communication affect most likely every aspect of managerial behavior. To be an effective leader, you should have strong teamwork building skills. Effective leaders must have strong communication skill and the ability to take feedback whether positive or negative. There are a key components in the communicator should ask themselves before given a demonstration our presentation. In order to be effective, while transmitting their message (Sender/Transmit Message / Receiver) an effective leader should walk away knowing the listener received the message. Communicating effectively start with a resilient introduction, selling your ideal to your listeners. To ensure their getting their point across or making your case within a very short time. In most cases you want to grab your audience attention by creating small power points; adding this could be key to your presentation allowing you to keep the audience actively listening to your presentation. Taking small breaks within the presentation allowing time to ask for feedback. Make sure you bring your ideals to life, create examples. Have your audience think to themselves, would this strategy work for me? Give them a clear and powerful presentation. Staying on course makes you an effective leader.

Communication is one of the most complicated aspects of project management. There are an infinite number of projects that has failed due to communication within the project team and the project stakeholders. Communication plan, and stakeholder management plan are one of the most important parts of project management. These two plans are the key for the project to complete successfully. There have been many organizations that do not implement or the stakeholder management plan and communication plan for their project.

In order to achieve the goals set by the department heads, communication and interaction within the team is important. We would usually begin a project with a whole team meeting and brainstorm ideas. Everyone would be invited to these early meeting to ensure that all members of the team have an opportunity to voice any concerns or make any suggestions they may have. We would also invite the team leaders from other teams that may be involved or affected by the project to ensure the goals are achievable. Once tasks have been agreed upon and set, communicating the progress both up and down the chain is important. I would expect progress reports from my team members on an agreed time frame. I would in turn provide progress reports to my managers and department heads. These reports can come in many forms from Emails, telephone calls, meetings or sometimes one on one conversation. It is important to promote synergy, if a team works well together the final result can often be far greater than the sum of its parts.

Questionnaires to get simple answers in a cost-effective manner and encourage shy employees to relay problems to the project team

Different channels of communication within the Project Management Office (PMO) should be established with the essence of fostering equitable communication. Various channels can be used in this avenue. For instance, the channels of communication that can be used include the social media, public broadcasts, and internal memos within the organization. In order to have equitable management of the project, all the channels of communication should be within reach and capacity of people to use.

The purpose of the Communications Management Plan is to define the communication requirements for the project and how information will be distributed.

Effective communication of messages to students and parents was the basis of making any communications decisions. A key limiting factor was that students are not always reliable at reading and passing messages on. This was based on knowledge gained from organisational process assets. Consequently, it was necessary to communicate messages to both parents and students to increase the chances of the message being received. Where possible technology was used to provide updates, with the main information about the ball being given as paper documents after a meeting to the students, in the form of an invitation. We also provided all of the information on the internet so it was freely available to both students and parents in case they had lost the previous information given. There was little need to communicate with the St Peter’s staff that were not involved in the project. When this was necessary it was done through the project sponsor, not the project team. Communication within the project team was at the fortnightly meetings, and through email in-between these times.

This project plan is created based on the business case The Secret Life of Cheongsam: History and Material Culture (Phase I). This project plan is not based on a real project.