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Imc Case Study

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Regional Response: IMCI’s response stated that it “...acknowledges that meal expenses must be supported with documentation demonstrating the business purpose of the meal.” IMCI also provided additional documentation for each event where food costs were charged to the grant. As cited in the regulations, all costs must be necessary and reasonable for the performance of the Federal Award. The explanation IMCI provided along with supported documentation for the food costs does not meet these criteria and remains identified as questioned costs. IMCI also stated they were going to develop a policy to allow charging food costs with appropriated funds. IMCI should be very careful in developing any policy regarding charging food costs to Federal Awards. Such guidance should be reviewed to ensure full compliance with the OMB cost principles on allowability of costs and any restrictions applicable to specific costs. It would be expressly prudent for IMCI to establish perimeters on what is considered reasonableness of food costs per person.

IMCI has stated that some of the food costs

were charged to other programs. Following review of available documentation, the regional office confirm that portions of the food costs incurred on 1/29/15, 2/3/15 and 6/2/15 equaling a total cost of $172.08 were not charged to …show more content…

For example, for the 7/16/15 event, the sign in sheets documents 26 participants attended the meeting, which breaks the costs down to $29.73 per participants. Although, there are no specific guidelines in the OMB cost principles, General Services Administration (GSA) has determined that the reasonable cost for lunch ranges from $12 to $18, depending upon the geographic location. Using this as a baseline, there should be supporting documentation on the supporting the necessity of incurring any the cost of lunch which exceeds $18 per

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