Sharepoint Collaboration Site Advantages

Some companies try to implement new ideas and ways to increase efficiency and productivity in the workplace. This is a great idea for companies to increase the output of the product or service they are performing for the consumers. However, not everything goes so well when implementing new ideas. There are hardships that need to be overcome, the costs of implementing a new system can be overwhelming at first, and many others. I will describe to you some of the hardships of adding new groupware to a system that is already in place. Also have you ever wondered what a wiki does or what it could do

[M1] The use of new network technologies allows different organisations to connect with their worldwide counterparts allowing them to get information out quicker and to help create new ideas without being face to face. The use of VoIP and Video Conferencing allows a company to sit down and talk about new ideas even though they are on two completely different sides of the world. Others such as Server virtualisation allows a company to increase their security so that people cannot access their servers easily. Cloud computing can also help companies by allowing them to put files online and have their employees and other managers access it whenever they need to. However there are some downsides to some of these technologies. If a cloud computing server is hacked the company could lose some important files and the hacker may be able to gain access whenever they want. Also video conferencing may not always work due to time and bad connection therefore groups may not be able to create new things together and would have to stay within their own

There should be no compromise to the company’s business practices or access to the company’s data. Besides personnel costs and utility overhead costs, Smith’s Information Services would be able to reduce the company’s infrastructure which will also help to maximize profits.

In order for our business, The Broadway Café, to become more competitive in this environment, I deem it necessary to build a collaboration tool that will stimulate contact, knowledge, information, and events among employees, customers, suppliers, and all others who are interested in the business.

Scenario: Imagine you are an employee of Party Plates, a company that manufactures decorative paper plates and napkins for special events. Your team has been assigned a new project. The president of your company has tasked you with improving the efficiency of the current information systems used in the sales department, because the current systems are somewhat antiquated. Your organization is currently using Microsoft® Excel® to track all personnel data, but would like to migrate to a relational database like Microsoft® Access®. You have also been tasked with identifying potential collaborative software that may improve internal communications and help streamline some of the work processes for the sales department.

The new hardware and software networking systems would also be beneficial to this organization because a database with a large storage capability as well as having a timely running process would improve day to day operations of this organization. However, important consideration would have to be given to improvements on security issues, focusing on unauthorized access detection via the Web and at the organizational level.

Co-location is an approach to team building that employs the strategy of placing team members in the same place for the purpose of improving their performance as a team. This strategy uses the benefit of a face-to-face interaction to build up a team relationship, sharpen communications and generally increase productivity. A Co-located team, work together in a team room (the Big room), their focus may range from improving on a design quality, curbing errors, and working towards a positive outcome in the projects. (A. Porter, 2016)

The portal and collaboration tools were rolled out to staff and 1000+ dealership staff, with access controlled by a complex security structure allowing the right people to see the right content at the right time. The systems were quickly adopted by the majority of users and today are used companywide. The implementation of the

Online document services such as Google Docs and Microsoft Office Live Workspace allow documents to be created, edited, and stored online for collaboration by multiple people in multiple locations. Web 2.0 innovations including social networks and wikis are being utilized to support this interaction. Employees no longer have to be chained to a desk in an office building from the hours of nine to five (Bughin, Chui, and Miller; Robbins, and Coulter 196-197).

Most managed IT service organizations use web- and cloud-based technology, so there is plenty of data to be tracked trended. Comprehensive IT reporting helps management allocate budgets, monitor staff, understand trends and review problem remediation. Online client dashboards often provide access to helpful tools and customizable reports. Organizations can still maintain dedicated IT person, but they will be freed from dealing with daily troubleshooting and maintenance.

And that is the main reason why also have increased the number of tools and plugins to improve and optimize the websites, companies that offer such products and services. For those who plan and conduct their websites with Wordpress, there are thousands of plugins that allow accomplishing what you want for your company and want and how to communicate over the Internet.

Also by these systems the company reduced its business cost and maintains the information and the data very updated form.

Customer features are very appealing. These include instant chat, video conferencing, free communications and applications, customized personal pages, games, and advertising for events or small businesses as well as major corporations. It is a platform for different people around the world where they can share their ideas and reconnect. It has a solid reputation.

Employees are encouraged to share with each other on the lessons learned from project and events through debriefing sessions.Company also reward employees through several different variable-pay programs. Employees have these stock as part of their benefit. This helps to retain employees and motivate employees to work harder. Moreover, company also provides educational forums so that staff can discuss and learn about different topics that interest them.

The added IT solutions will help in improving company’s scalability. Using these solutions, in a long run, will help the company in expanding its customer base and its reach across the country.