Understanding Processes and Procedures for Storing and Retrieving Information

Also information systems assist with making decisions and business processes by formulating strategic plans and make decisions for the organisation longevity and prosperity. Additionally information systems add controls to employee processes, ensuring

We have to consider the data protection act when dealing with information at work as it is usually sensitive information about individuals or companies finances. We also be bound by non-disclosure agreements. We also have to follow the seven years rule for keeping information as we are a financial services company.

given extra safeguards for sensitive information – e.g. ethnicity, political views, religion, health or criminal records

Any information which your employer holds about you in connection with your employment is protected by legislation under the Data Protection Act 1998. This covers information held both on computer and in a manual filing system like your home address and phone number, emergency contact details, your bank details, details of any absences, copies of any appraisals, details of any disciplinary actions. You have a responsibility to help information

The study of computer based Information Systems (IS) is not just limited to traditional computers and servers, but also includes such devices as:

There is no point to having a long deadline and present a report of yesterday’s news;

Information can be relative to anything with regards to an organisation. When it comes to customers, it can be their address, telephone number or outstanding payments, when it comes to employees, it can be their appraisals, salaries, again their address and telephone numbers, and for the business, it can be the business’s finances, profits, employee and customer details, and various other information.

Information system is a combination of hardware, software, infrastructure as well trained personnel who organized and facilitate planning, control, coordination and decision making within an organization. Information systems are also able to implement a vital integrated set of components for collecting, storing, and processing data. With this, it provided organizations with the necessary information, knowledge, and digital products needed. Information system bring the meaning of business applications that manage their operations, compete in the market place, manage accounts and human resources. This system have a vast variety of components that are crucial for a enterprise, business to function at his highest level, IT software is responsible that all system are reliable and up to date.

The main purpose of storing information is for easy retrieval in the future when it is required. Storing certain information may be part of company policy. There will be procedures in place in order to make sure files are stored correctly and in line with data protection. Depending on the type of information, information can be stored in either filing cabinets or electronically. Depending on the nature of the business, different types of information will have to be stored, for example a legal practice needs information such as court

Depending on the nature of the company or organisation or business, different types of information will have to be stored. It can be secrets related to the company, highly confidential files related to the company or employees or customers / clients. So files have to be stored following all the confidentiality procedures and protected according to data protection act as these are information necessary for providing quality service and also for the smooth running of the company.

Organisations are required to keep data to meet legislative and regulatory law, such as pay records to supply to HMRC for tax and NI contributions and records of training given to staff to confirm with Health and Safety Act and Fire regulations.

The article listed above, explains how retention and disposition relate to the important responsibility of information governance, which is carried out by health care professionals. Retention is when medical records are kept for a specified period in case a situation arises that they are needed. The time period in which records are maintained depends on many different factors, such as facility rules, state/federal rules, and the potential need of a specific document. The retention of documents needs to be managed and maintained because you don’t want to store material you don’t need any more or throw material that is needed. Disposition is what happens to records after they meet their retention period. Disposition can include transfer

Moreover, now days using information system is not as walking as in the park, it has many new security treats that the company might lose their confidential data, financial and personal information.

After reading the case, one continues to come up with new problems and issues along the way that are related to information technologies. The three main problems we encountered in this case are lack of IT knowledge, inappropriate planning, and ineffective and inefficient Resource Management. Each of these issues requires specific attention to fix the next problem and so forth. The solution to attack each individual problem or issue will be explained as follows.

This year, in digital technology, I have taken part in three internal assessments. All three of these assessments have used different application software which worked differently with the used operating system, appropriate file management methods and different file types while keeping in mind whether my work was keeping with computer ethics. Efficient file management and efficient data entry was particularly essential for these assessments/