State Farm Business Contingency Plan
Xavier Smith
Western Governors University
State Farm Business Contingency Plan
The qualitative risk analysis performed in a previous report identified eight notable risks associated with setting up a call-center presence in Québec, Canada. As those risks are successfully managed, the call center will commence operation and start handling telephonic insurance requests from mostly French-speaking customers. (Only one-quarter of employees at this center will handle English-speaking calls from Canadian customers.)
Because there will be a sole call center in Canada handling 100 percent of the French-speaking calls and one-quarter of English-speaking calls, it will be imperative to establish a
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This team is responsible for 1) the proper routing of calls to call-center representatives based on their skill set—referred to skill-set gating—and 2) managing the call-center employees’ phone and off-the-phone schedules—referred to adherence and conformance. Damage to telephone lines, networking structures, and computers prevents the proper support of the call-center employees, which results in missed commitments with telephonic customers.
Functioning Electrical System
The electrical system is managed by the public-utilities company of the local area. If a tornado sufficiently damaged this entity to prevent the consistent delivery of electricity to the call center, there may be a disruption to the ability to make and receive calls as well as process data. The call center employs backup power generators in such an instance, but these generators provide eight hours of power. In natural disasters, it is not unlikely that utilities companies will be able to restore service within weeks.
For each of the communications components listed above, State Farm should establish a call-routing process to handle inbound and outbound calls in exigent situations. Call routing simply means that a national Intra-Day Management Team, a team that manages the overall statistics generated from all State Farm’s call centers and that supersedes the authority of local intra-day management teams, would direct calls from the Canadian center to any
You need to be knowledgeable and efficient and show the company in a good light. A good call could be the difference between keeping that customers business or losing it. You should use each call, whether making or receiving as an opportunity to offer great customer service.
Our call center is always on, ready to receive your emergency call. We know that immediate action is very important and a delay of just a few minutes can greatly escalate the severity of damage. The entire process involves a wide range of services which includes emergency response, water extraction, mold removal and remediation, moisture monitoring, dehumidification and HVAC cleaning. In addition to these services, we help homeowners in the process of filling for an insurance claim, restoration of electronic equipment, and temporary climate and power
State Farm must receive the appropriate clearance from Canadian authorities to complete the construction of the call center. Building codes are mandated by the local and national authorities to verify undue pejorative influence on
In the event of a disaster it is highly likely that telecommunications and electrical systems could be damaged. All surviving communication assets, either local or state, will be needed for an
The phone system is currently set up with two lines: if the customer service representative is on one line, incoming calls are routed to voice mail where the customer can leave a message. The representative listens to the messages and returns calls as time permits. This is an inefficient system as the customer service representative has difficulty taking calls directly on busy days. Instead, the representative ends one call, listens to the next voice mail, returns that call, and so forth.
Call centers were antiquated and no standardized measurement systems or aggregated goals existed for the call centers, and no centralized policies existed. In addition, Congress had cut the IRS budget by 11%, $4 billion was spent on modernizing information systems but still not completed, and 2,000 employees were laid off. (Davis, 1997)
The sales associate was very patient and happy to proceed with the choices I made. When I was come to the last part of the process, finds a phone plan and sign the contract, I was mindset to pick out the plan with high data, unlimited texts and tons of minutes of voice. Even though a minute voice on the plan is too much for me. Fortunately, the sales associate was well aware and do the “foot in the door” technique with the better plan without voice and designed only for Deaf customers with valid with audiogram document.
Call center will operate 24 hours a day, 7 days a week with technical support to assist with any issues.
When all your calls are vital to your business, you want to ensure that each one is handled properly. During our initial meeting, we'll talk about exactly how you'd like your calls answered as well as how we'll route them to the proper staff. For instance, you might want all the calls from certain clients to go to your phone while other clients can be routed to other staff members depending on urgency. We'll be able to
Last week thousands of people were out of power for days due to power lines being interrupted during a severe thunderstorm. These power outages have forced city officials to rethink how power is supplied.
After reviewing the case study and realizing that I had to gently let down my largest customer, I decided to use the telephone for my preferred electronic communication style. The telephone
In each level of our company we take our mission and our clients seriously. We have a staff of expert sales people supported by dedicated customer service representatives. Each of these teams has the ability to provide solutions on a larger array of products than any of our local or national competitors. One invoice, each one sales team, and the solution that is right for clients challenge. This allows for expedient response for quotes, order status updates, and most importantly a real human being to consistently talk to on the phone when it’s needed. We have intentionally stayed away from the popular trend in business to have a computer answer the phone when calling the main telephone number. You won’t be asked to press 1 or press 2 when you call Midwest Single Source. Instead you will hear a friendly voice, asking how we can help take care of whatever it is you
Under-scrutinized until the late 1990s, call centres have now got significant scholastic consideration. The astounding and managed development of call centres, stretching out far past their starting bases in the financial and telecommunications areas, has bewildered the early scepticism. The competitive advantage for the companies picked up through the combination of phone and VDU advances, giving immediate phone based client services and selling led to widespread of this phenomenon. the growing financial sector has given the UK government's modernising motivation, which expects to guarantee that, by 2002, 25% of its administrations are open electronically.
because they previously modified their business continuity plan by building “active/active” disaster recovery site in Rochelle Park, NJ after the first attack on the World Trade Center in 1993 (Parlons Affaires, 2012). In short, this stream calls attention to the potential usefulness of continuity planning in transforming previous experience of tragedy into effective responses to future tragedy.
Here are some advantages of having a VOIP system in place in a business. One that is most advantageous is that it runs of the internet. Most businesses, if not all uses the internet, so the use of communication is available. Secondly, would the cost savings of using VOIP over the use of a traditional analog system. However, the savings would depend on what services a business uses. Thus, a business should do a cost analysis report so they can get the savings and services they need to make their company more sufficient (Tan, 2011). Another advantage is the multiple ways of communication. Some services are computer based. All one would need is a microphone attached to a computer to