ANNOUNCING A NEW INFORMATION SYSTEM
The AJAX Company is considering implementing a new accounting system, which will automate sales processing, cash receipts, accounts payable, and cash disbursement procedures. Roger Moore, AJAX’s CIO sent an announcement letter to the AJAX community. In the letter, Moore said: “I have contracted with Spartan Consulting Group to do the needs analysis, system selection, and design work. The programming and implementation will be performed in-house using existing IT department staff. The development process will be unobtrusive to user departments because Spartan knows what needs to be done. They will work independently, in the background, and will not disrupt departmental and internal audit work How with time-consuming interviews, surveys, and questionnaires. This promises to be an efficient process that will produce a system that will be appreciated by all users.”
Required
Draft a memo from George Jones, Director of Internal Audits, in response to Moore’s letter.
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Chapter 13 Solutions
Accounting Information Systems
- Lamar LLC is in the process of updating its revenues and receivables systems with the implementation of new accounting software. James Loden, Inc. is an independent information technology consultant who is assisting Tamar with the project. James has developed the following checklist containing internal control points that the company should consider in this new implementation: Will all data entry clerks and accounting personnel have their own PCs with log‐in IDs and password protection?arrow_forwardYou are a member of a project team for the implementation of a new bank reconciliation accounting software for your company. Due to the size of your company, the daily transaction volumes are over 5,000. The project team has narrowed down five suppliers for the software. From these you are required to make your input as to which would be the most suitable for your company. we selected a software, BANKDOC1. At implementation, the information was correctly loaded to the system and the daily reconciliations were performed accurately. During week 2, your Bank communicated that there would be a change in their system as they were now utilizing a new platform. As such, some of the required fields for BANKDOC1 would now be eliminated on the Bank side. Required: - Define the problem. - What are the core issues? - What actions would you take to solve the problem?arrow_forwardDirection: Read the case and provide what is required. 1. A new system development project is being planned for Consti Corporation. The invoicing, cashreceipts, and accounts payable modules are all going to be updated. You are the controller of ConstiCorporation, and you are a little anxious about the aforementioned project. The last systemsdevelopment project that affected your department was not very successful, and the employees in theaccounting department did not accept the new system very well at first. You feel that the systemspersonnel did not interact sufficiently with the users of the systems in the accounting department.Required: Prepare a memo that you will send to Anna Marie, the head of the information systemsdepartment. In the memo, provide some suggestions about the new project, including your concernabout the accounting personnel in the systems development project. Give persuasive arguments whyprototyping would be helpful to the workers in the accounting department. 2.…arrow_forward
- Systems Planning A new systems development project is being planned for the Reindeer Christmas Supplies Company. The invoicing, cash receipts, and accounts payable modules are all going to be updated. The controller, Kris K. Ringle, is a little anxious about this project. The last systems development project that affected his department was not very successful,and the employees in the accounting department did not accept the new system very well at first. He feels that the systems personnel did not interact sufficiently with the users of the systems in the accounting department. Prepare a memo from Ringle to the head of the information systems department, Sandy Klaus. In this memo, provide some suggestions for including the accounting personnel in the systems development project. Give some very persuasive arguments why prototyping would be helpful to the workers in the accounting department.arrow_forwardJade Ltd is now considering how to obtain a computer software. The director of Jade Ltd has noticed that over the last 20 years, many companies have spent a great deal of money internally developing new intangible assets, such as software. You have been asked by the director to provide your advice on the accounting treatments of the two possibilities below: (i) Employ its own programmers to write software that the company will use (ii) Purchase computer software externally, including packages for payroll and general ledger. Required: In accordance with IAS 38 / AASB 138 Intangible Assets, discuss whether internally developed intangible assets should be recognised, and explain the differ in the accounting treatments for the two possible options.arrow_forwardAs Elaine Black reflects on her meeting with Jim Saxton and Peter Greyton, she considers where the company has been and where it is heading, and ponders the current issues regarding Robatelli's accounting information systems and its ability to take and record sales. She is concerned about the limitations of the current accounting information system. Are internal controls strong enough? Would a new, integrated IT system yield improvements? As she contemplates the integration of the POS systems at the restaurant locations with the GL software at the home office, she wonders about the requirements for developing and implementing such a system, and how to best utilize the system to support Robatelli's plans for growth. Elaine realizes that her ability to address these issues will be critical not only to the success of the company but also to her career. Briefly describe the differences in Robatelli's three order-entry systems (in-store, telephone, and Internet). For each method,…arrow_forward
- As Elaine Black reflects on her meeting with Jim Saxton and Peter Greyton, she considers where the company has been and where it is heading, and ponders the current issues regarding Robatelli's accounting information systems and its ability to take and record sales. She is concerned about the limitations of the current accounting information system. Are internal controls strong enough? Would a new, integrated IT system yield improvements? As she contemplates the integration of the POS systems at the restaurant locations with the GL software at the home office, she wonders about the requirements for developing and implementing such a system, and how to best utilize the system to support Robatelli's plans for growth. Elaine realizes that her ability to address these issues will be critical not only to the success of the company, but also to her career. Briefly describe the differences in Robatelli's three order-entry systems (in-store, telephone, and Internet). For each method,…arrow_forwardA new system development project is being planned for Consti Corporation. The invoicing, cash receipts, and accounts payable modules are all going to be updated. You are the controller of ConstiCorporation, and you are a little anxious about the aforementioned project. The last systems development project that affected your department was not very successful, and the employees in the accounting department did not accept the new system very well at first. You feel that the systemspersonnel did not interact sufficiently with the users of the systems in the accounting department. Required: Prepare a memo that you will send to Anna Marie, the head of the information systems department. In the memo, provide some suggestions about the new project, including your concernabout the accounting personnel in the systems development project. Give persuasive arguments why prototyping would be helpful to the workers in the accounting department.arrow_forwardFigure 2.1 presents the business activities of purchasing department, receiving department and account payable department of ABC Limited. This might be important to note that this is a newly configured expenditure cycle using the basic technology. Figure 2.1. Expenditure Cycle of ABC Limited. Required: Which of the above functions must be performed by the cash disbursement department? Based on the above information, discuss the uncontrolled risks associated with the system as currently configured? And describe the controls that need to be implemented into the system to mitigate the risks in the given scenario.arrow_forward
- Accounting Information SystemsAccountingISBN:9781337619202Author:Hall, James A.Publisher:Cengage Learning,Auditing: A Risk Based-Approach (MindTap Course L...AccountingISBN:9781337619455Author:Karla M Johnstone, Audrey A. Gramling, Larry E. RittenbergPublisher:Cengage LearningPkg Acc Infor Systems MS VISIO CDFinanceISBN:9781133935940Author:Ulric J. GelinasPublisher:CENGAGE L