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Accounting Information Systems

11th Edition
Ulric J. Gelinas + 3 others
ISBN: 9781337552127

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BuyFindarrow_forward

Accounting Information Systems

11th Edition
Ulric J. Gelinas + 3 others
ISBN: 9781337552127
Textbook Problem

Following is a list of six control plans from this chapter (or from earlier chapters and tailored to the HR management and payroll processes of this chapter). Listed next are four process failures that have control implications. Write the numbers 1 through 4 on your solution sheet. Next to each number, insert one letter from the preceding list indicating the control plan that would best prevent the process failure from occurring. Also, give a brief, one- to two-sentence explanation of your choice. A letter should be used only once, with two letters left over.

Control Plans

  1. A. Reconciling total hours per attendance time data with total hours per job time data
  2. B. One-for-one checking of hours per attendance time data and hours shown on pay stubs
  3. C. Personnel termination procedures
  4. D. Electronic time management system or self-service time keeping (enter data close to source)
  5. E. Independent reconciliation of imprest payroll bank account
  6. F. Computer matching of employee number from time card to employee number on the payroll master file

Process Failures

  1. 1. A computer operator was fired for incompetence. During the two-week notice period, the operator “fired a parting shot” by destroying several computer files.
  2. 2. A novice data entry clerk had an error rate ranging from 10 to 20 percent during the first few weeks on the job. These errors resulted in several overpayments and underpayments to employees.
  3. 3. A payroll clearing account in the general ledger is debited for the gross pay amount paid to employees and is credited for the gross pay amount distributed to jobs in process or to expense categories. In theory, the clearing account should reflect a zero balance, but it consistently shows either a debit or credit balance.
  4. 4. The supervisor of an operating department prepared a fictitious attendance time record for a nonexistent employee and then deposited the bogus paycheck to her personal bank account.

Summary Introduction

To match: The process failures with the control plans.

Introduction:

Human resource (HR) management and Payroll process:

Human resource management is about the basic human management functions in an organization and its associated activities. It also speaks about the relationship between human resource management activities and the payroll process. It also depicts the importance of HR activities in the decision making of the top management.

Explanation

The process failures with the control plans:

1.

Correct answer: (C)

Personnel termination procedures.

The termination procedure reduces the opportunity for sacked employees from any harm for the organization by restraining the access given to the workstation and organization for the terminated employee.

2.

Correct answer: (D)

Electronic time management system or self-service time keeping (enter data close to source).

The use of time card hours help in capturing the time entry electronically and prevent the use of paper time cards and manual key punching. Electronic time cards are more accurate and efficient.

3.

Correct answer: (A)

Reconciling total hours per attendance time data with total hours per job time data...

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