HRM 225 4 Assignment
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4-2 Assignment: Risk and Trends in HR Data
Sarah Villanueva
HRM 225 Proactive HR Strategies
Professor Shelley
Memorandum
To: CFO
From: Sarah Villanueva- Human Resource Professional Date: September 26, 2023
Subject: FMLA Risk and Trends
This memorandum is to report data trends and risks pertaining to our employees’ request and interest in the Family Medical Leave Act, also known as FMLA. This is a federal law that lets certain employees take a leave of absence from their place of employment for family or medical reasons. The employees will not be paid for time off, but their job is protected. This law applies to all public agencies which include the following: state, local, and federal employers, local education agencies, and private sector employers. The law covers employers who had 50 or
more employees in 20 or more workweeks during the past year. (Texas Law, 2023). According to data provided on the FMLA report spreadsheet there are 55 employees listed in total. There are 29 employees that did not request FMLA and 26 of the employees that requested FMLA. However, only three of 26 were denied FMLA. One employee was denied because they did not meet their requirements while the other two were denied because there was no medical certification provided. Out of the employees who have been 3 have consecutive FMLA and 20 have intermittent FMLA. This information means that 23 out of the 55 employees working are using FMLA and 47% of employees need FMLA. This data has been collected from 2006 to 2022.
There are a few risks I’ve identified. First and foremost, not all 250 employees are listed so we are missing data. Also, the data on file shows a few employees using FMLA without a form on file, however two employees were denied leave because they did not have a form on file. Additionally, the hours are not being tracked and up to date. The risk here is discriminatory practices. This shows that there needs to be a safeguard put into place to make sure all employees
are being treated the same, and fairly when it comes to FMLA. Currently what is being taken place goes against the FMLA laws therefore, to decrease risk for the company there are a few things to do. First make sure all is employees are being accounted for. We also need to come up with a better way to record the information that is being received. For example, most companies have been using (HRIS) human resource information system, this is a computer system used to acquire, store, manipulate, analyze, retrieve, and distribute information related to an organization’s human resources (Noe, 2022). We can get organized and keep track of all hours being used for FMLA. This will help reduce the risk to the company by not allowing someone to go over the maximum time allowed. I have determined that FMLA does apply to the company and the current data shows a large number of FMLA requests. It is time to put better practices into place to make sure we are staying consistent and legal with every request. Best regards, Sarah Villanueva
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