Types Of Meetings With Different Organisations

able to: Task no. Page numbers P1 Describe the types of business, purpose and ownership of two contrasting businesses A1 / T1 p.4 – p.10 P2 Describe the different stakeholders who influence the

two different features of a telephone system and how / when they would be used. Feature | How / when used | 1. Answer phone | This is used to leave a message if nobody is there to answer the phone. | 2. Transfer | This lets you pass the call on to another line. | 2. Prepare a brief report advising people on: * How to follow organisational procedures when making and receiving telephone calls * The purpose of giving a positive image of yourself and your organisation when

Prepare text from Notes Unit 13 1.1 Describe the different types of documents that may be produced from the notes and the formats to be followed. There are a number of different types of documents, below is a table which shows the types of documents and the format to follow. Document Letter These documents are used for different types of communications and for various purposes. They could be formal, informal, business, personal etc. If from a company then it should be printed on company

become costly. Also having very heavly items will make the price rise. Consider both carefully when sending packages. Section 3: Using different types of office equipment This section will help you to evidence Learning Outcome 3: Understand how to use different types of office equipment. Learning objective Place in Assessment 3.1 Identify different types of equipment and their uses Question 1 Page 5 3.2 Explain the purposes of following manufacturer’s instructions when using equipment Question

The purpose of Communication in Business is usually to either generate an action or to pass on or request information. There are often very different communication needs for internal and external stakeholders. In both cases the information needs to be clear, well presented, easy to read and understand and concise. Communication is about fostering a two-way inclusive dialogue with all parties which will give a successful communication channel – it is not just about talking but listening to the stakeholders

1. Explain the purpose of correctly receiving, checking and sorting mail and packages (both incoming and outgoing). Professional handling of mails is vital within an organisation since it is widely used for transfer of equipment and material in the business. Improper handling of mails could result in loss of business / customers / suppliers and economic losses. This can be due to loss to vital documents, delays in mails, delivered to wrong person, inefficient service being delivered, payment

responsibilities individually and as a group which contribute to the success of high quality teamwork. As an organisation which provides a service to a large community of vulnerable adults it is essential that the team is managed appropriately; the efforts put in to the work is reflective of the service which the clients receive. One of the key features firstly is respect, throughout the organisation there must be a mutual understanding as to who is who and what their roles are, staff are encouraged to

Unit two: Principles of providing administrative services Assessment Section 1 – Understand how to make and receive telephone calls 1. Complete the table below with descriptions of at least two different features of a telephone system and how/when they would be used. Feature How / when used Answer phone Answer phone is used when there is nobody on the end of the line to take the call it is used to leave a message for the person you

and sorting mail and packages (both incoming and outgoing). All mail should be sorted and checked as soon as it arrives, incoming mail can be opened by reception staff, mail should be checked dated and distributed to the relevant staff in the organisation, mail that is marked private and confidential should not be opened by reception staff only dated with the date stamp. Outgoing mail needs to be checked before posted making sure letters are addressed to the correct person signed, dated, franked

Explain how executive assistants support effective management in organisations Executive assistants are employees of a company who supports the executive, CEO or manager and has ability to make decisions that affect the company. In addition, the executive assistant will perform responsibilities involving research, communications, correspondence, and office management. In some organisations, the executive assistant will attend meetings or conferences in place of the executive. In addition, executive